Clinical Site Manager

Swedish Institute Inc•New York, NY

39d

About The Position

The Clinical Site Manager plays a crucial role in ensuring the Swedish Institute maximizes its clinical capacity across all health sciences programs. The position acts as the operational hub of the Institute’s clinical site management system, providing oversight, coordination, and support to enhance student placement opportunities and ensure compliance with onboarding, contractual, and clinical site requirements. The Clinical Site Manager reports directly to the Director of Education and works closely with the Clinical Site Director, Program Deans, and Clinical Coordinators to oversee the operational aspects of clinical education partnerships.

Requirements

Bachelor’s degree in Health Sciences, Healthcare Administration, or a related field.
At least 3 years of experience in academic clinical coordination, site management, or healthcare education operations.
Excellent organizational and communication skills with strong attention to detail.
Proficiency in Excel or comparable data management systems.
Proven ability to handle multiple stakeholders and deadlines effectively.

Nice To Haves

Master’s degree in Education, Healthcare Administration, or a related field.
Previous experience in healthcare or nursing education.
Knowledge of accreditation standards (e.g., ACCSC, CAAHEP).

Responsibilities

Capacity Management
Determine and record the exact number of clinical slots assigned to each program at every affiliated site per institutional contracts.
Contact each clinical site to confirm the number of available and active slots.
Identify opportunities to expand clinical capacity and reach out to sites interested in greater collaboration.
Monitor and confirm the use of clinical capacity to make sure student placement requirements are completely fulfilled.
Onboarding Coordination
Identify and keep current onboarding requirements for every program and site.
Develop, manage, and distribute an Onboarding Status Report that tracks essential milestones, ensuring the timely initiation of all clinical placements.
Collaborate with Program Clinical Coordinators to ensure all students fulfill pre-placement onboarding requirements, including health, safety, and compliance documentation.
Streamline the transfer of onboarding information between the Swedish Institute and clinical partners.
Contract Support
Use the Clinical Site Tracking Form to collect and organize essential information for preparing site contracts and addenda.
Work with the Clinical Site Director to draft and review contracts before giving final approval.
Keep precise records of all master agreements and program-specific addenda for each site.
Support the continued development of master agreements to enhance the Institute’s contracting process.
Collaboration and Institutional Coordination
Collaborate with Program Deans to ensure clinical placements meet program learning outcomes and accreditation standards.
Collaborate with Clinical Coordinators to verify student preparedness and compliance before placement.
Coordinate communication between academic leadership and clinical site representatives to address operational or scheduling challenges.