Clinical Site & Faculty Relations Coordinator

University of Georgia•Athens, GA

58d

About The Position

This Curriculum Office (CO) position provides support for clinical education in the Clerkship and Enrichment curriculum at the AU/UGA Medical Partnership (MP) and UGA School of Medicine (SOM). As part of the CO team, the Clinical Site & Faculty Relations Coordinator will work with the Assistant Dean for Clinical Curriculum where they will ensure that Clerkship Directors and Community Faculty Preceptors are up to date with required MP/SOM educational programming. This coordinator will participate in the planning, preparation, and implementation of programs related to Clerkship Director and Community Faculty Preceptor development and will liaise with other faculty development initiatives hosted by individual faculty and the Office of Faculty Affairs. In addition, they will participate in the daily operations of the CO including student orientation, faculty educational activities, and student-facing undergraduate medical education programming when required. Specific tasks for this individual include the maintenance of community faculty rosters and site agreements, the collation and distribution of instructional materials and course information, the staging and promotion of outreach events, and the coordination of quality service and support for new initiatives involving Clerkship Director and Community Faculty Preceptor training. This person will be responsible for maintaining confidential data related to precepting faculty evaluations and site contracts and maintaining strict confidentiality with such information. As CO staff, this position is expected to interface primarily with other Clerkship and Enrichment Staff Coordinators as well as Curriculum leadership. Much of the day-to-day activity will involve on-site independent work with follow-up on assignments with the Assistant Dean for Clinical Curriculum. As a member of the CO, the Clinical Site & Faculty Relations Coordinator is expected to cultivate, develop, and manage relationships with students, faculty, and fellow staff members.

Requirements

High school diploma or equivalent and 2 years of related experience
Excellent computer skills necessary to set up document formats in Word, Excel, PowerPoint, SharePoint, Outlook and any other software programs needed by this position.
Excellent verbal and written communication skills. Ability to interact in a friendly, cooperative, and appropriate manner with administration, faculty, staff, students and external stakeholders.
Excellent problem-solving skills and the ability to strategize.
Excellent ability to organize and prioritize workload to meet necessary deadlines and able to work in a fast-paced, time-sensitive environment.
Ability to handle detail-oriented assignments and be flexible with job assignments.
Ability to understand and apply technology to work processes.
Ability to be flexible and adapt quickly to last minute changes.

Nice To Haves

Experience working in an educational environment.
Proficiency in using Office and curriculum management softwares.
Bachelor's Degree.

Responsibilities

Acting as the primary point of contact for incoming requests from community faculty preceptors/clerkship directors and other MP/SOM offices and/or programs in the areas of community faculty preceptor outreach and training.
Maintenance and management of the community faculty preceptor portal.
Working to ensure that the community faculty preceptor listserv is accurate, and the community faculty preceptor roster is updated with changes as they occur.
Initiating, tracking, and maintaining clinical site agreements between MP/SOM and affiliated training sites. This includes preparing and routing agreement paperwork for execution, monitoring agreement status throughout the process, maintaining a centralized database of executed agreements, and ensuring timely follow-up for renewals or amendments as needed.
Maintaining accurate site contract lists and site agreements.
Working with CO clerkship coordinators to provide quality service and support for a variety of clerkship director administered student training.
Identifying faculty training venues (either in-school or at community hospital/clinic sites), and as required, assisting in the organization of materials and resources necessary for successful training events.
As part of the larger CO team, promoting community faculty preceptor outreach (approaching program participants, outreach tracking, and communicating this progress to relevant stakeholders).
As required, assisting in the resolution of community faculty preceptor issues related to academics, policies and procedures, and student stipends/housing.
Managing incoming and outgoing CO phone enquiries.
Efficiently communicating via email and videoconferencing.
Scheduling interoffice meetings.
Managing travel arrangements.
Maintaining a filing system (copy, scan, update, and secure backup, as indicated).
Assisting with preparation of correspondence, reports, posters, and CO documents.
Being part of a team that coordinates logistics for speakers, provides refreshments, invitations etc.
Ensuring that the operations of the office and its educational programs follow the Accreditation Council for Continuing Medical Education (ACCME), Accreditation Council for Graduate Medical. Education (ACGME), Liaison Committee on Medical Education (LCME), and Continuing Medical Education (CME).
Providing support and coordination for other CO activities, as required.