Clinical Secretary - Full-Time

Nye Health Services • Fremont, NE

45d • Onsite

About The Position

Nye Health Services, a family-owned company that has been recognized nationally for our care, service, and culture, is seeking a Clinical Secretary for our Nye Legacy campus located in Fremont, NE. At Nye, you will be part of a team that comes in every day knowing their job will give back to them unconditionally. Helping people feel cared for and connected in life's later years is priority number one. We are here for them-and each other. People live and work happy here! We offer flexible scheduling, competitive wage scales, shift differential, tuition reimbursement, and scholarship programs. Position Summary: We are seeking a detail-oriented, tech-savvy, and compassionate clinical secretary to join our long-term care team. This individual will support day-to-day nursing administrative operations for our 60-bed unit. The clinical secretary plays a key role in coordinating care-related services, supporting the clinical team, and maintaining smooth communication and organization across the unit.

Requirements

• Successful completion of a state-approved Certified Nurse Aid + Medication Aid course or willingness to obtain it within the first 6 months of employment.
• Prior experience working in a healthcare setting with familiarity in medical terminology and clinical processes.
• Strong leadership and communication skills and the ability to collaborate and work independently.
• Proven ability to manage multiple priorities and step into leadership when needed.
• Proficient with Microsoft Office Suite (especially Excel, Outlook, and Teams); highly organized and tech-savvy.

Nice To Haves

• A proactive problem-solver who takes initiative.
• Calm under pressure with excellent time management.
• Compassionate and professional when interacting with residents and families.
• Committed to confidentiality, quality, and compliance.

Responsibilities

• Perform administrative duties such as data entry, supply ordering, and management of unit schedules.
• Coordinate and schedule patient transportation, lab services, and other external appointments.
• Support the admission, discharge, and transfer processes for residents.
• Assist with the maintenance and organization of medical records in accordance with policy and compliance standards.
• Maintain unit and campus databases, including scheduling tools, documentation systems, and communication platforms.
• Communicate effectively with interdisciplinary teams, residents, and families.
• Ensure adherence to company policies, state and federal regulations, and facility protocols.
• Proactively step in to assist leadership with workflow management, problem-solving, and daily coordination.

Benefits

• Competitive benefits package including low premiums, short-term disability, long-term disability, HSA contribution matching, 401(k) with company match, and more!
• Competitive wage scales
• Tuition reimbursement and scholarship programs up to $3,000 per year.
• Financial wellness and freedom through access to your earned wages prior to your pay date!
• A great culture where we live out our mission "To celebrate life in environments we create by delivering exceptional service and superior value through innovative leadership in personalized care."

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Ambulatory Health Care Services
• Education Level: No Education Listed
• Number of Employees: 51-100 employees