Clinical Research Operations Analyst

University of Massachusetts Medical School•Worcester, MA

11d•Hybrid

About The Position

POSITION SUMMARY: Under the general direction of the Assoc Director, Clinical Research Revenue Recovery & Billing or designee, the Clinical Research Operations Analyst is responsible for various operational and finance functions associated with the timely, compliant execution of UMMS clinical research activities.

Requirements

Bachelor's Degree in a related field, or equivalent experience
Minimum 1-3 years of experience in a clinical research environment within a healthcare or academic organization.
Working knowledge and understanding of federal, state regulation and guidance related to clinical research, specifically federal clinical research billing requirements.
Strong analytical, computer and software skills.

Nice To Haves

OnCore & EPIC experience strongly preferred.
Certification in clinical research (CIP, SOCRA, ACRP or equivalent)
OnCore Financial and Management Certifications preferred.

Responsibilities

Analyzes, evaluates and maintains clinical research protocols, budgets and contract amendments within the CTMS.
Interprets clinical research protocols, defining the CTMS payments configuration and business processes that support study team workflows, which includes calendar building, and budget entry.
Works closely Office of Clinical Research coverage analysts as needed to ensure operational compliance and consistency across clinical research protocols.
Analyzes study calendar revisions within the CTMS that impact invoicing and revenue recovery.
Provides regular review and analysis of CTMS data to ensure complete and accurate capture of relevant information.
Completes appropriate, detailed, analytical review of budget amendments, study subject data entry and visit information in order to facilitate accurate billing/invoicing.
Ensures timely completion of CTMS information in all tracking systems
Using the CTMS, generates invoices to external sponsors, working with study team members to proactively analyze and resolve any questions or conflicts.
Acts as the primary point of contact for external sponsors on all clinical research invoices.
Maintains clinical research check detail posting from bursar feed to clinical research internal site.
Performs analysis and reconciliation of assigned accounts receivable information for all relevant UMMS finance departments/divisions.
Analyzes, assesses and resolves any account balance discrepancies between sponsors and UMMS.
Reviews, verifies, and processes all submitted clinical research account closure requests.
Manages assigned tasks via the TRACs intake portal, interpreting requests, ensuring timely completion and accurate tracking
Maintains internal reporting systems, providing metrics to senior management ensuring that metrics are captured in an accurate and timely manner.
Develops and maintains assigned curriculum, training materials, job aids, SOPs, and policies
Delivers relevant training and orientation to clinical research staff/faculty.
Develops and maintains division web pages/web page content.