Clinical Research Financial Specialist

Brown Medicine•Cranston, RI

4d•$74,672 - $123,198

About The Position

The strongClinical Research Financial Specialist /strongresides within the Brown University Health Office of Cancer Research (BHOCR), under the direction of a Department Research Finance Manager. The position is recruiting a high-level performer of clinical research administration functions and activities. The position will support and mentor entry-level and mid-level colleagues with assigned activities. The Clinical Research Financial Specialist may be assigned any of the following pre-award or post-award activities for a portfolio of clinical research studies: calendar builds in OnCore (clinical trial management system); Coverage Analysis; budget development and negotiation; sponsor invoicing; sponsored account invoicing; accounts receivable activities; study closeout activities, grant applications and management and patient charge segregation. span lang=EN style=font-size:12.0pt;mso-fareast-font-family:Calibri;mso-ansi-language:ENThe Clinical Research Financial Specialist is responsible for the management of complex research portfolios for multiple laboratories (and Disease Centers, as applicable)span lang=EN style=font-size:12.0pt;mso-fareast-font-family:Calibri;mso-ansi-language: EN and completes work autonomously, updating department leadership, as necessary. The Clinical Research Financial Specialist serves in a leadership role within the department business office, functioning as a senior resource to peers within the department and across the Institution.;mso-fareast-font-family:Calibri span lang=EN style=font-size:12.0pt;mso-ansi-language:ENThe Clinical Research Financial Specialist is responsible for a diverse set of funding types including federal, industry, foundation, donor, institutional, chargeback, and clinical trials. span lang=EN style=font-size:12.0pt;mso-fareast-font-family:Calibri;mso-ansi-language: ENThe Clinical Research Financial Specialist collaborates with and advises faculty and researchers on the preparation of sponsored research applications and/or the financial management of sponsored and institutional funds; and is responsible for problem solving on behalf of the department. span lang=EN style=font-size:12.0pt;mso-fareast-font-family:Calibri;mso-ansi-language:ENThe Clinical Research Financial Specialist has advanced and specialized expertise and regularly provides guidance and mentorship to colleagues with less experience, in addition to leading training and educational efforts within the Institution. span lang=EN style=font-size:12.0pt;mso-fareast-font-family:Calibri;mso-ansi-language:ENThe Clinical Research Financial Specialist is responsible for collaborating with Institute central offices such as Research Finance, Accounts Payable, Research Administration, Special Funds, Grants and Contracts, and the Clinical Trials Office,. span lang=EN style=font-size:12.0pt;mso-fareast-font-family:Calibri;mso-ansi-language:ENIn addition to grant management responsibilities, the Clinical Research Financial Specialist will manage special projects /assignments either within the department or across departments and will represent the Department at Institutional Committees/Workgroups. The Clinical Research Financial Specialist is expected to partner with Department Leadership and Faculty to set strategy and provide guidance and expertise. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include: Instill Trust and Value Differences Patient and Community Focus and Collaborate

Requirements

Bachelor’s degree in business administration, finance or related area, or lieu, at least 10 years of relevant research administration experience.
At least ten years of experience in a research/academic environment to include federal and non-federal funding, grant application processes, and regulations set by local, federal, hospital, and independent agencies preferred.
Excellent verbal and written skills are essential. The ability to interact with persons from diverse backgrounds such as MD’s, PhD’s, research and administrative staff.
Thorough knowledge of microcomputers, peripheral equipment and networks. Thorough knowledge of software such as Microsoft Word, Excel, Access and Windows. Ability to learn specific research access programs.

Nice To Haves

Oncology clinical research experience preferred.

Responsibilities

The Clinical Research Financial Specialist is responsible for the financial management of the of assigned clinical research projects: including but not all-inclusive of the planning, developing, monitoring and coordinating the departmental research administrative activities for assigned department/programs within BHOCR. In this position you will collaborate with and advise faculty and researchers on the preparation sponsored research projects and the financial management of sponsored and institutional funds. You will be responsible for a diverse set of funding types on various phases of clinical research in adult and pediatric hematology-oncology.
You will serve as a point person and facilitate smooth coordination, communication, and problem resolution relative to research administrative matters between department, research administration, faculty, divisional leaders, and other hospital and university departments.
Responsible for facilitating study start up activities for new clinical trials at BHOCR. This includes initial calendar and coverage analysis development, budget negotiations and clinical trial agreement execution. Additional requirements include requesting letters of collaboration.
Proactively works with faculty and/or professional staff to identify funding opportunities and prepare applications for grants in compliance with sponsor guidelines and Brown University Health’s standards for excellence and timeliness.
Responsible for the timely and accurate completion of entire proposal (excluding scientific content) for accuracy, presentation, and compliance.This includes but is not limited to all administrative pages, narratives for non-scientific areas of the grant (e.g., data sharing plan, resource sharing plan, human subjects, etc.), and appendices.
Responsible for oversight of grant submittal process, including monitoring the application review process and submitting supplemental information. Works with faculty to review summary sheets and plan responses/revised applications, if applicable, and complete any JIT or program requests.
Assists with all progress reports and ensures compliance and responsiveness with sponsor guidelines and requests.
Communicates institutional and funding agencies’ regulations and policies on grants and contracts. Familiarizes administrative staff regarding Rhode Island Hospital institutional research policies and procedures. Responsible for coordinating and providing information to the faculty about funding opportunities, requirements, and deadlines.
Responsible for preparing and submitting invoices to Sponsors, including tracking receipt of payment.
Responsible for completing check requests for invoices the department received through our vendors and tracking payments to external companies.
Updates associated budgets and Medicare Coverage Analysis as clinical research studies undergo amendments.
Upon award, finalizes the budget and works with Office of Research to get the award set up properly in a timely manner.
Reviews Notice of Award for any budgetary or other restrictions/requirements.Works with faculty to assure understanding of reporting and other requirements of PI.
Reviews budget adjustments, restrictions, required responses with faculty and ensures a timely response to the sponsor.
Manages budget spending to guidelines, monitoring and reviewing allocation of research funds, grant balances and charges, ensuring appropriate use of funds under investigator control, both in terms of sponsor/external regulations and Brown Health University policy. Calculates overhead and fringe benefit charges; completes supply chain equipment application; ensures payment of salaries; and generates spreadsheets.
Compiles and analyzes fiscal data; develops updates, disseminates accurate and complete financial information to ensure compliance with all requirements of funded programs.
Assists in managing the department post-award aspect of projects, knowledge of sponsor, institutional and departmental requirements, ability to interpret those requirements and competency in addressing the in-house systems (research administration, accounts payable, accounts receivable, finance, purchasing, human resources, payroll and pharmacy).
Maintains confidential and comprehensive records of salary expenses and other disbursements, recommending adjustments where necessary.
Maintains communications with review committees to learn of any new requirements and to help ensure compliance with current regulations.
Prepares/provides reports and documents as requested by the managers; attends related meetings on regular basis.
Represent department at research administration management meetings and on hospital teams.
Partners with faculty and researchers to ensure adherence to internal and external policies.
Maintains communications with review committees to learn of any new requirements and to help ensure compliance with current regulations.
Complete billing review for clinical research study participants in Epic/LifeChart.
The Clinical Research Financial Specialist is responsible for the management of complex research portfolios working autonomously, updating department leadership as necessary. This role acts as a senior resource to peers within the department and across the hospital system.
Able to lead and influence projects within the Department and across the Institution’s research central offices. Independently discusses and troubleshoots complex issues. Shares ideas openly and accurately, and communicates them effectively, both in writing and verbally.
Performs other duties as assigned.