Clinical Research Coordinator

Universities of Wisconsin • Madison, WI

7d • $54,120 • Hybrid

About The Position

The Department of Surgery is seeking an energetic and motivated Clinical Research Coordinator (CRC) to assist with the coordination and conduction of the 50+ clinical research studies currently active in the department. The Office of Clinical Research conducts trials across all divisions of surgery including cardiothoracic, transplant, trauma, oncology, plastic reconstruction, otolaryngology and more. The CRC will collaborate with surgeons and clinical teams in the operating room and clinics to identify and recruit new study patients, conduct study follow up activities, and ensure subjects adhere to the research protocol. This is a great opportunity for anyone interested in jumpstarting their career in a healthcare setting. The ideal candidate will be proactive, maintain a positive attitude, possess superior organizational skills, pay close attention to detail and require minimal supervision. The ability to clearly and effectively communicate with patients and medical professionals is required. The candidate must be able to work efficiently in a fast-paced environment, quickly read and understand complex study documents and integrate knowledge of GCP into daily activities. Coordinators must readily adapt to various web-based data entry systems used for studies. Studies may require a Coordinator remain on-site for an extended number of hours (e.g. 14) while a subject participates in an intervention period. Must have flexible work schedule, able to work extended days (e.g. 14 hours), evenings, some holidays, and weekends. Currently, the coordinator team members take on-call shifts approximately 7-8 days/month. On-call training may begin around 4 months (or earlier based on experience, readiness, etc.) after start date. Coordinators may be required to travel to other UW Health clinics so they should have reliable transportation or be willing to use public transportation. This position requires on-call status for subject recruitment, enrollment, and subject monitoring. Coordinators are required to complete the following training: HIPAA, human subjects protection training, biosafety shipping and laboratory safety. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years. The Wisconsin Department of Surgery is one of the leading surgical programs in the nation, excelling in patient care, surgical education, and surgical research. We are composed of more than 130 full-time faculty across 10 divisions and nearly 200 additional staff who support our mission. Our surgeons perform almost 20,000 operations per year for pediatric and adult patients. Training the next generation of surgeons and clinician-scientists is integral in our department, with more than 100 residents and fellows trained each year. The department is consistently among the top surgery programs with extramural research funding, ranking seventh nationally in NIH funding over the last 10 years.

Requirements

• The ideal candidate will be proactive, maintain a positive attitude, possess superior organizational skills, pay close attention to detail and require minimal supervision.
• The ability to clearly and effectively communicate with patients and medical professionals is required.
• The candidate must be able to work efficiently in a fast-paced environment, quickly read and understand complex study documents and integrate knowledge of GCP into daily activities.
• Coordinators must readily adapt to various web-based data entry systems used for studies.
• Studies may require a Coordinator remain on-site for an extended number of hours (e.g. 14) while a subject participates in an intervention period.
• Must have flexible work schedule, able to work extended days (e.g. 14 hours), evenings, some holidays, and weekends.
• Coordinators may be required to travel to other UW Health clinics so they should have reliable transportation or be willing to use public transportation.
• This position requires on-call status for subject recruitment, enrollment, and subject monitoring.
• Coordinators are required to complete the following training: HIPAA, human subjects protection training, biosafety shipping and laboratory safety.
• This position may require some work to be performed in-person, onsite, at a designated campus work location.
• Some work may be performed remotely, at an offsite, non-campus work location.
• This position has been identified as a position of trust with access to vulnerable populations.
• The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

Nice To Haves

• Experience coordinating a clinical research trial or other research projects
• Experience working in a lab setting or with processing samples
• Experience working in a healthcare setting

Responsibilities

• May assist with training of staff
• Identifies work unit resources needs and manages supply and equipment inventory levels
• Identifies resource needs and develops clinical research documents, such as job aids, tools, processes, procedures, and training.
• Contributes to the development of protocols
• Manages research workflow components, collects, prepares, processes, and submits participant data and samples to appropriate entities, adhering to research protocols
• Performs quality checks
• Recruits, screens, selects, determines eligibility and enrolls trial participants, collects more complex information, performs medical assessments, and answers varied questions under supervision of a medically licensed professional.
• Performs medical assessments after completion of required training/certification, such as collecting vital signs, obtaining weight, and performing phlebotomy
• Serves as a main point of contact for clinical research participants, providing information regarding research procedures, expectations, and informational inquiries.
• Ensures participants follow the research protocol and alerts Principal Investigator of issues
• Supports clinical trials spanning multiple surgical divisions, while maintaining the proficiency and training required to manage the unique complexities of each division
• Schedules logistics, determines workflows, and secures resources for clinical research trials
• Operates in a rotating on-call capacity to facilitate time-sensitive recruitment, enrollment, and monitoring of study participants.

Benefits

• Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 251-500 employees