Clinical Research Coordinator III - Neurology - Neuromuscular Division

University of Florida • Gainesville, FL

2d • $61,000 - $70,000

About The Position

The Department of Neurology, Neuromuscular Division at the University of Florida
is seeking an experienced Clinical Research Coordinator III to lead the
coordination and regulatory management of complex, multi-phase clinical trials
under the direction of Dr. James Wymer and the Assistant Director of Clinical
Trials. This role involves direct oversight of subject care within assigned
protocols, including patient education, data collection, regulatory compliance,
and collaboration with investigators and sponsors. The coordinator will also
support audits, manage IRB submissions, and serve as a key resource for junior
research staff. Ideal candidates will have a strong background in clinical
research, excellent organizational skills, and a commitment to advancing
neuromuscular research through high-quality trial execution.

Requirements

• Bachelor's degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.
• Proficiency in Microsoft Office Suite, with a strong emphasis on Outlook, Excel, and Word.
• Excellent interpersonal skills and the ability to collaborate with a wide range of individuals, including investigators, physicians, clinical and hospital staff, sponsors, and external partners.
• Highly resourceful and collaborative team player with the ability to work independently, demonstrating strong writing, communication, and organizational skills.
• Demonstrated understanding and application of Emotional Intelligence strategies in professional settings.
• Proven ability to manage confidential information with discretion and professionalism, while maintaining adaptability in response to competing priorities.
• Strong customer service orientation with a demonstrated ability to meet performance goals and deadlines in a fast-paced environment.
• Forward-thinking mindset with a proactive approach to problem-solving and decision-making.
• Ability to build and maintain effective working relationships with stakeholders across multiple levels and organizations using various communication methods.
• Possesses a project management mindset with basic skills in delegation, scheduling, communication, critical thinking, task and quality management, and risk management.

Nice To Haves

• Professional clinical research certification (SOCRA or ACRP) is preferred at the time of hire.

Responsibilities

• Coordinate the care and protocol-required testing for research participants enrolled in multiple, complex clinical trials under the Neuromuscular Division.
• Educate subjects and their families on the informed consent process, study procedures, testing schedules, potential side effects of investigational drugs, and other protocol-related topics.
• Order protocol-required tests and labs; communicate results to physicians, investigators, and participants as appropriate.
• Prepare and maintain accurate and up-to-date pre-printed/electronic study orders and study information sheets; collaborate with investigational pharmacy staff to ensure investigational products are available and prepared for study visits.
• Enter and maintain subject information, visit outcomes, and status changes in the Clinical Trials Management System (CTMS); attend investigator meetings and represent the department in a professional manner.
• Collect and interpret clinical data including patient history, diagnosis, laboratory/radiology reports, adverse events, and treatment outcomes from medical records and subject interviews.
• Identify and assess eligibility of potential protocol candidates through patient interviews, chart reviews, and participation in care conferences
• Evaluate clinical toxicities and adverse reactions using protocol-specific grading criteria in collaboration with the principal investigator.
• Ensure full compliance with internal and external regulatory and institutional requirements by preparing and submitting IRB documents (initial submissions, amendments, continuing reviews, closure reports), and promptly reporting serious adverse events and deviations to appropriate regulatory bodies.
• Participate in sponsor and institutional audits by resolving data queries, responding to data discrepancies, and collaborating with monitors and QA personnel to maintain compliance.
• Perform research billing review for protocol-related services, submit study-related orders for sponsor-paid services, maintain CTMS revenue tracking logs, and document protocol visit service dates in appropriate databases.
• Coordinate collection, processing, labeling, storage, and shipping of biological specimens in accordance with study protocols, safety procedures, and shipping regulations.
• Mentor and train new Clinical Research Assistants (CRAs) and Study Coordinators (SCs); provide in-service education on neurology protocols, patient care, and research best practices.
• Serve on internal committees and working groups to develop SOPs, workflows, and quality metrics.
• Support internal quality control activities and help coordinate continuous improvement initiatives alongside monitors and study staff.

Benefits

• Low-cost State Health Plans: Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Packages: (includes over 10 paid holidays, as well as paid family, sick and vacation leave)
• Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees