Clinical Research Analyst II

University of Florida • Gainesville, FL

1d • $70,000 - $73,500

About The Position

(40%) WebCAMP
Maintenance and Upkeep: This includes but is not limited to being responsible
for testing all system patches
and upgrades before they are implemented into production of WebCAMP. Identify
and troubleshoot any
issues before deploying.
Data entering and validations: This includes but is not limited to being
responsible for entering study
budgets into WebCAMP for billing purposes. This includes the creation of
studies, adding new Principal
Investigators (PI), adding new study coordinators, adding study staff, and
adding visits with services to
created studies. Responsible for updating any changes to already existing
studies such as
increased/decreased visits and services. Responsible for pulling reports to
validate service status and
following up as needed with CRC staff multiple times per week. Attends monthly
meetings with national
WebCAMP leaders.

(30%) Budgets
Development: This includes but is not limited to creating budget estimates for
studies utilizing CTSI Service
Centers, primarily the CRC. Read through protocols and collaborate with study
teams to ensure appropriate
services are identified and included. Validate budgets in coordination with the
CRC and Lab Manager and
apply appropriate billing structures by sponsor types. Manages or monitors study
budgets, financial
forecasting, and cost modelling for protocols or research units.

(10%) System Integration, Access & Training
Support integration of CTSI services into any existing or new systems, including
but not limited to charge
validation, system access, and user training. Run and distribute standardized
reports as directed. Provide
training and guidance to new users in WebBCAMP, Epic, and other systems.
Incumbent will also be
responsible for troubleshooting any access, scheduling or billing issues as they
arise.

(10%) Billing & Revenue Support
Provide backup assistance to Accountant II with CTSI Service Center billing.
Reconcile to budget with
identification and communication of results and/or discrepancies with relevant
stakeholders. Assist
invoicing and revenue recovery. Aid with customer inquiries. Assist with
reporting needs related to billing
and finance.

(5%) Independent Work
Coordinates build of protocol calendars, provides quality checks, implements
institutional procedures and
SOPs.

(5%) Other
Miscellaneous duties as required.

Supervisor can amend above duties as needed to fit the needs of CTSI Service
Center billing and revenue
team.

Requirements

• Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Nice To Haves

• One (1) year or more of experience in clinical research administration and/or financial management in an academic/medical setting.
• Experience with billing systems systems (OnCore CTMS, WebCAMP, Epic).
• Prior budgeting or financial analysis experience in a research or healthcare environment.
• Familiarity with clinical research, billing guidelines and sponsor requirements.
• Demonstrated ability to work with detailed data and information, understand various reporting/tracking tools and interpret and apply the data and information.
• Experience with Excel, Access, and Word.
• Ability to organize and work effectively, prioritize, and be flexible in a high-paced, high-volume professional environment.
• Strong oral and written communication skills.
• Ability to develop and maintain effective working relationships in a diverse and multilayered team environment.

Responsibilities

• WebCAMP Maintenance and Upkeep: Responsible for testing all system patches and upgrades before they are implemented into production of WebCAMP. Identify and troubleshoot any issues before deploying.
• Data entering and validations: Responsible for entering study budgets into WebCAMP for billing purposes. This includes the creation of studies, adding new Principal Investigators (PI), adding new study coordinators, adding study staff, and adding visits with services to created studies. Responsible for updating any changes to already existing studies such as increased/decreased visits and services. Responsible for pulling reports to validate service status and following up as needed with CRC staff multiple times per week. Attends monthly meetings with national WebCAMP leaders.
• Budgets Development: Creating budget estimates for studies utilizing CTSI Service Centers, primarily the CRC. Read through protocols and collaborate with study teams to ensure appropriate services are identified and included. Validate budgets in coordination with the CRC and Lab Manager and apply appropriate billing structures by sponsor types. Manages or monitors study budgets, financial forecasting, and cost modelling for protocols or research units.
• System Integration, Access & Training: Support integration of CTSI services into any existing or new systems, including but not limited to charge validation, system access, and user training. Run and distribute standardized reports as directed. Provide training and guidance to new users in WebBCAMP, Epic, and other systems. Responsible for troubleshooting any access, scheduling or billing issues as they arise.
• Billing & Revenue Support: Provide backup assistance to Accountant II with CTSI Service Center billing. Reconcile to budget with identification and communication of results and/or discrepancies with relevant stakeholders. Assist invoicing and revenue recovery. Aid with customer inquiries. Assist with reporting needs related to billing and finance.
• Independent Work: Coordinates build of protocol calendars, provides quality checks, implements institutional procedures and SOPs.
• Miscellaneous duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees