Clinical Records Coordinator

PRS Management, Inc.•Eugene, OR

6d•$23 - $29

About The Position

Clinical Records Coordinator - Full Time Schedule: Monday-Friday 8am-5pm Pay: $22.95 - $29.07 / hour DOE What you’ll be doing: You will be responsible for the completeness, maintenance, and security of medical records in compliance with policy and State and Federal guidelines and regulations. You will also assess for completion and timeliness of documentation by nursing staff and IDT. Will participate as requested in implementing corrective action, and educating clinical staff. How you’ll do it: Champion Pacific Retirement Services (PRS) culture by ingraining our Mission (“Empower people to lead meaningful lives as they age.”), Vision (“Shaping a future where aging is embraced as an opportunity to thrive.”) and Core Values (“We Speak Up, We Step Up, We Lift Up, We Team Up”) into all aspects of your role. Implement and maintain systems for safe, secure, and accurate storage and retrieval of health information and data in compliance with state and federal guidelines as well as policies and procedures. Manage computerized and hardcopy medical records through accurate and timely scanning, efficient retrieval, proper retention and destruction of records, maintenance and update of resident files and census information. Develop a routine system for scanning paper documents into electronic records to minimize separate paper charts. Monitor and control the release of health records for your facility by upholding policies, PRS standards of practice, and HIPAA/legal regulations. Develop a thorough understanding of electronic medical record computer systems and become a systems super-user for community. Monitor security of systems, follow up with possible breaches in security or privacy. Perform regular reviews and audits of resident charts, daily and monthly census sheets, medication and treatment charting, CNA charting, admission and discharge records, physicians’ orders, and Service Plan records. Support Medicare compliance through monitoring and auditing for presence and accuracy of Medicare notices and Certs/Recerts, coding and physician visits. Report these findings in monthly QAPI meetings along with any other audit results. May be asked to participate in Process Improvement Projects (PIP). Compile and analyze facility statistical reports for auditing purposes, administration, and regulatory agencies. Run reports through electronic health records as requested by IDT. May be assigned as confidentiality/privacy officer, work with administration to implement privacy compliance programs and understand corporate privacy policies and procedures. Design programs to improve the quality of documentation by clinical staff, make process improvement recommendations to the quality improvement committee, and facilitate education on medical records and documentation for facility staff. May be asked to attend and participate in Utilization Review Committees. Demonstrate proficiency in Diagnostic Coding. Participation in Triple Check meetings. Prepare for and attend daily Stand-Up meetings. Conduct checks to insure Disaster Recovery Computer/Printer is functioning at all times. Perform functions of the job in a competent, timely and effective manner that ensures maximum productivity and a high level of resident care. Staffing, payroll support, and supply management. Perform other duties as assigned.

Requirements

Associate's degree or comparable training or experience in medical records, healthcare or a related field is preferred.
Significant knowledge of medical record laws and regulations, long-term care facility operations.
Proficiency in English reading and writing with a working knowledge of medical terminology.
Strong computer skills, especially with an emphasis in electronic medical records systems (specifically Point Click Care and/or Matrixcare).
Strong knowledge of Diagnostic coding.

Responsibilities

responsible for the completeness, maintenance, and security of medical records in compliance with policy and State and Federal guidelines and regulations
assess for completion and timeliness of documentation by nursing staff and IDT
participate as requested in implementing corrective action, and educating clinical staff
Implement and maintain systems for safe, secure, and accurate storage and retrieval of health information and data in compliance with state and federal guidelines as well as policies and procedures.
Manage computerized and hardcopy medical records through accurate and timely scanning, efficient retrieval, proper retention and destruction of records, maintenance and update of resident files and census information.
Develop a routine system for scanning paper documents into electronic records to minimize separate paper charts.
Monitor and control the release of health records for your facility by upholding policies, PRS standards of practice, and HIPAA/legal regulations.
Develop a thorough understanding of electronic medical record computer systems and become a systems super-user for community. Monitor security of systems, follow up with possible breaches in security or privacy.
Perform regular reviews and audits of resident charts, daily and monthly census sheets, medication and treatment charting, CNA charting, admission and discharge records, physicians’ orders, and Service Plan records.
Support Medicare compliance through monitoring and auditing for presence and accuracy of Medicare notices and Certs/Recerts, coding and physician visits. Report these findings in monthly QAPI meetings along with any other audit results.
May be asked to participate in Process Improvement Projects (PIP).
Compile and analyze facility statistical reports for auditing purposes, administration, and regulatory agencies. Run reports through electronic health records as requested by IDT.
May be assigned as confidentiality/privacy officer, work with administration to implement privacy compliance programs and understand corporate privacy policies and procedures.
Design programs to improve the quality of documentation by clinical staff, make process improvement recommendations to the quality improvement committee, and facilitate education on medical records and documentation for facility staff.
May be asked to attend and participate in Utilization Review Committees.
Demonstrate proficiency in Diagnostic Coding.
Participation in Triple Check meetings.
Prepare for and attend daily Stand-Up meetings.
Conduct checks to insure Disaster Recovery Computer/Printer is functioning at all times.
Perform functions of the job in a competent, timely and effective manner that ensures maximum productivity and a high level of resident care.
Staffing, payroll support, and supply management.
Perform other duties as assigned.

Benefits

Medical Insurance: Choose from multiple plans for you and your dependents, effective the 1st of the month after hire, with premiums subsidized at 90% for employees.
Health Savings Account (HSA): We contribute $$ to help cover your medical expenses. Funds roll over and are yours to keep!
Flexible Spending Account (FSA): Set aside pre-tax dollars to help lower your out-of-pocket medical costs.
Dependent Care FSA: Set aside pre-tax dollars to pay for eligible dependent care expenses.
Dental & Vision Insurance: Bundled coverage and multiple options, with premiums subsidized at 90% for employees.
Life and AD&D Insurance: Company-provided coverage to help protect you and your loved ones.
Paid Time Off (PTO): Use it as you earn it—take time off when you want or choose PTO+ for extra pay.
401(k) with 4% Employer Match: Boost your retirement savings with every paycheck!
Profit Sharing Plan: We contribute to your retirement, helping you build savings based on company performance.
Free! Meals on us during your shift to keep you fueled throughout your workday.
Education Reimbursement: Continue your education with financial assistance for approved courses and programs.
Certification & License Reimbursement: Get reimbursed for job-related certifications and licenses to support your professional growth.
Free! Public Transportation Passes.
Employee Referral Bonus Program: Invite your friends to join our team and score $$ when they’re hired!
Free! Access to our onsite fitness center and pool.
PayActiv: Flexible access to earned wages.
Perks at Work: exclusive discounts on shopping, travel, entertainment, and more!
Free! Work uniforms.
Pet Insurance: Keep your furry family members healthy with voluntary coverage
Employee Appreciation: We value and recognize your contributions through bonuses, events, and other rewards that celebrate your hard work.
Resident Appreciation Bonus: An annual “thank you” from our residents recognizing your service and dedication.