Clinical Project and Planning Specialist

CEVA SANTE ANIMALE•Kansas City, KS

About The Position

Clinical Project and Planning Specialist The success of a company depends on the passionate people we partner with. Together, let's share our talents. As a global leader in animal health, Ceva Animal Health believes our success is linked to our passionate people researching, developing , producing and supplying innovative health solutions for all animals, which contributes to the future of our diverse planet. We are committed to ensuring the highest possible level of care and well-being for farm animals (poultry, pigs, ruminants), companion animals (dogs and cats) and wildlife. Indeed, Our “Together, Beyond Animal Health” vision emphasizes that the health and wellbeing of people, animals and our planet are totally interlinked. More than ever, Ceva is committed to a "One Health" approach. As part of our “Diversity, Equity and Inclusion” policy, Ceva Animal Heath is committed to the employment of people with disabilities and will make reasonable accommodations throughout the interview process to ensure an inclusive and accessible experience for all applicants. To request an accommodation, please contact a member of the Ceva Talent Acquisition team. Overview The Clinical Project and Planning Specialist plays a critical role in planning, budgeting, vendor management, and operational decision making across clinical trials. This position exercises independent judgement and discretion in recommending vendors, optimizing resource allocation, negotiating contracts, managing study budgets, managing clinical trial supplies and incentive programs while ensuring compliance with clinical standards and company policies. The role functions as a subject matter expert in clinical operational planning, proactively identifying solutions and supporting scientists with data-driven recommendations that impact clinical study execution and financial outcomes.

Requirements

Education – BA/BS in a life science or related field
Work Experience – 3+ years of progressively responsible experience in clinical operations or project management with demonstrated ability to work in a remote environment.

Responsibilities

Draft and execute contracts and Statements of Work (SOWs) in partnership with Legal, Clinical Scientists, and vendors.
Serve as operational lead for onboarding vendors into Ceva’s platforms and advise on compliance and documentation standards.
Act as Key User for CQMS and ENNOV, and maintain accurate clinical study information
Support Clinical Scientists in verifying and tracking contractor qualifications.
Monitor and manage resource allocations in C-Plan.
Help develop and manage annual operational budgets for Pharma Clinical Development (685/381/DEC) and US Zone (685/381/US).
Monitor R&D project expenditures to ensure adherence to company budget guidelines.
Review and reconcile monthly financial reports for both Development and US Zone cost centers.
Lead and manage incentive programs for clinical trials by identifying appropriate issuance schedule and subsequently procuring, managing, and issuing gift cards at the determined intervals throughout the duration of the study.
Lead planning discussions with Clinical Scientists to determine optimal study materials, logistics strategies, and vendor sourcing.
Evaluate and recommend the most appropriate vendors to source and order all printed materials, equipment and consumables required for study conduct.
Determine an appropriate internal inventory of equipment and supplies and maintain as appropriate. Ensure inventory items are within expiration date and in working order or calibrated as necessary.
Create and maintain a system to track non-IVP/CP supplies sent to sites and anticipate when additional supplies will be needed at various sites based on site enrollment.
Prepare, ship, and track receipt of non-IVP/CP study-related materials sent to study sites throughout the duration of the study.
Organize and prepare study data for archive and regulatory submission.