Clinical Outcomes Research Coordinator

University of Washington•Seattle, WA

About The Position

The Department of Neurological Surgery has an outstanding opportunity for a Research Coordinator 1 to join their team. DUTIES AND RESPONSIBILITIES Research Coordination & Data Management — 60% • Identify and screen eligible patients for retrospective clinical research studies involving brain tumor and skull base surgery patients across UW Medicine sites. • Abstract, enter, clean, and maintain surgical and clinical outcomes data in REDCap and other approved data capture systems. • Coordinate data collection efforts across multiple surgeons and multidisciplinary teams, ensuring consistency, accuracy, and data integrity. • Assist with development, maintenance, and revision of research databases and data collection tools. • Prepare datasets and basic reports to support outcomes analysis and investigator review. • Perform data quality checks and assist with audits to ensure protocol adherence. Regulatory & IRB Management — 20% • Assist with preparation, submission, and maintenance of IRB applications, amendments, continuing reviews, and closures. • Maintain required regulatory documents and study files in accordance with UW, sponsor, and federal requirements. • Track IRB approvals, deadlines, and required updates. • Support compliance with human subjects research policies and procedures. Program & Departmental Support — 10% • Serve as a liaison between faculty investigators, clinical teams, and departmental research staff. • Participate in departmental research activities involving neurosurgery residents and fellows. • Assist with preparation of abstracts, manuscripts, presentations, and internal reports, as directed. • Support meetings, coordination activities, and other programmatic needs. • Perform other duties as assigned in support of departmental research goals. Other duties as assigned –10% Perform other duties as assigned in support of departmental research goals; including but not limited to working on other clinical research studies in the Department, assisting with lab moves and clean-up, and other research associated duties

Requirements

Bachelor’s degree in a related field and one year of relevant experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Demonstrated experience with data collection, entry, and quality control in a clinical or research setting
Strong attention to detail with a high degree of accuracy in data management
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Effective written and verbal communication skills
Ability to work both independently and collaboratively with multidisciplinary teams
Sound judgment and ability to identify and appropriately escalate issues
Ability to stand for long periods of time in a clinical space, such as operating rooms or other clinical spaces.
Must be able to obtain UW Medicine Operating Room clearance

Nice To Haves

Experience supporting clinical outcomes or retrospective research studies
Familiarity with REDCap or similar electronic data capture systems
Experience abstracting data from electronic medical records (e.g., Epic)
Experience with IRB submissions and regulatory processes, including amendments and continuing reviews
Exposure to neurosurgery, oncology, or other high-acuity clinical environments
Experience preparing datasets, reports, or research outputs (e.g., abstracts or presentations)

Responsibilities

Identify and screen eligible patients for retrospective clinical research studies involving brain tumor and skull base surgery patients across UW Medicine sites.
Abstract, enter, clean, and maintain surgical and clinical outcomes data in REDCap and other approved data capture systems.
Coordinate data collection efforts across multiple surgeons and multidisciplinary teams, ensuring consistency, accuracy, and data integrity.
Assist with development, maintenance, and revision of research databases and data collection tools.
Prepare datasets and basic reports to support outcomes analysis and investigator review.
Perform data quality checks and assist with audits to ensure protocol adherence.
Assist with preparation, submission, and maintenance of IRB applications, amendments, continuing reviews, and closures.
Maintain required regulatory documents and study files in accordance with UW, sponsor, and federal requirements.
Track IRB approvals, deadlines, and required updates.
Support compliance with human subjects research policies and procedures.
Serve as a liaison between faculty investigators, clinical teams, and departmental research staff.
Participate in departmental research activities involving neurosurgery residents and fellows.
Assist with preparation of abstracts, manuscripts, presentations, and internal reports, as directed.
Support meetings, coordination activities, and other programmatic needs.
Perform other duties as assigned in support of departmental research goals.
Perform other duties as assigned in support of departmental research goals; including but not limited to working on other clinical research studies in the Department, assisting with lab moves and clean-up, and other research associated duties