UNIV- Clinical Exercise Program Assistant
About The Position
The Clinical Programs Administrative Assistant provides essential administrative, operational, and research support for clinical exercise and wellness programs. This role is integral to the daily functioning of programs focused on health promotion, adaptive exercise, and clinical populations. The Administrative Assistant supports program coordination, data management, participant communication, billing, marketing initiatives, and research-related activities, while maintaining confidentiality and HIPAA compliance. This position is ideal for a detail-oriented, highly organized individual who thrives in a collaborative, health-focused environment and is passionate about supporting programs that make a meaningful impact on participant well-being.
Requirements
- High School Diploma or equivalent required
- All degrees must be received from appropriately accredited institutions
- CPR/AED Certification required within 6 months of hire
- Ability to work effectively with diverse populations and individuals of all ages
- Strong organizational skills with the ability to manage multiple tasks with minimal supervision
- Strong problem-solving skills and attention to detail
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and office technology
- Strong customer service and interpersonal communication skills
- Ability to accurately calculate figures, percentages, and financial data
- Ability to interpret written, oral, and schedule-based instructions
- HIPAA trained or willing to complete training prior to start date
- Interest in fitness, health promotion, and clinical or adaptive exercise programs
- A high school diploma and two years relevant program experience. A bachelor's degree may be substituted for the required program experience.
Nice To Haves
- Experience with research, data collection, or grant writing
- Previous experience working with clinical populations (academic, volunteer, or professional)
- Familiarity with REDCap, member management systems, or medical record platforms
Responsibilities
- Clinical Program Administrative Operations – 40%
- Participant Support & Member Billing – 20%
- Research, Data Collection & Grant Support – 15%
- Marketing, Outreach & Program Promotion – 10%
- Business Management & Team Support – 10%
- Other Duties as Assigned – 5%
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
