Clinical Events Manager (Nashville)

Viticus Group•Nashville, TN

12h•Onsite

About The Position

At Viticus Group, we are more than just an organization — we are a community of innovators, educators, and professionals dedicated to advancing science, medicine, and education. Based in Las Vegas, we provide hands-on continuing education courses, conferences, and training programs that connect experts from around the world with the latest advancements in research, technology, and practical application. Our mission is to bridge the gap between cutting-edge science and real-world practice, empowering professionals to take what they learn and apply it in meaningful ways that improve lives, industries, and communities. Are you someone who loves science, thrives on learning, and gets inspired by innovation? Join us as we teach and share the discoveries that drive progress — because at Viticus Group, education fuels innovation. JOB SUMMARY The Clinical Events Manager is responsible for the comprehensive planning, coordination, and execution of clinical training events in Nashville, supporting both Human (HU) and Veterinary/Animal Health (AH) programs. This role works closely with lab coordinators in Las Vegas to ensure seamless communication, alignment of resources, and successful delivery of high-quality clinical experiences. The Clinical Events Manager oversees all logistical aspects of events—including staffing, supplies, equipment procurement, F&B, transportation, and onsite operations—while ensuring adherence to established SOPs and developing new procedures as needed. Serving as the primary onsite contact for industry partners, instructors, vendors, and participants, the Clinical Events Manager ensures exceptional client and faculty experiences through clear communication, proactive problem-solving, and strong leadership. The role includes managing a cross-functional team of Clinical Lab Technicians, AV Technicians, and Client Services Representatives, supporting hiring efforts, and stepping in to assist labs when necessary. Additional responsibilities include coordinating shipping/receiving needs, managing budgets, evaluating cost-saving strategies, maintaining accurate documentation in Momentus Elite, and generating event reports. The ideal candidate brings strong project management abilities, experience in clinical or surgical environments, familiarity with medical terminology, and a high attention to detail with a strong commitment to safety.

Requirements

Bachelor’s degree in hospitality, business, healthcare, or equivalent professional experience may be considered in lieu of formal education.
5 years' experience in event planning and logistics; non-profit/association experience highly desirable.
3 years’ clinical or medical industry experience
Strong experience leading and managing projects across multiple departments.
Operations and Facility Experience
Excellent organizational and interpersonal skills.
Excellent verbal and written communication skills.
Strong customer service skills.
Demonstrates passion, compassion, and professionalism at all times.
Capability to establish appropriate boundaries while developing and nurturing supportive relationships with staff and board members.
Advanced ability to speak clearly and persuasively in positive or negative situations; listens and seeks clarification; responds well to questions.
Demonstrates group presentation skills and actively participates in meetings.
Ability to educate various interested parties about programs by developing ongoing relationships and delivering formal and informal presentations.
Fully embraces, embodies, and upholds the organizational Mission and Vision.
Ensures strong collaborative relationships internally and provides necessary support to foster and elevate service quality across teams.
Represents the organization and its interests positively and treats all stakeholders (employees, board members, vendors, partners, and the public) with respect and dignity.
Strong judgment, decision-making, and problem-solving skills.
Advanced ability to read, interpret, and analyze written information; writes clearly and informatively; edits work for accuracy, spelling, and grammar.
Proficient in Microsoft Office Suite and related technologies.
High attention to detail in documentation and operational accuracy.
Excellent time management and prioritization skills.
Ability to work independently while managing multiple priorities.
Ability to travel as needed to support business objectives.
Availability to work 12 months per year.
Ability to sit, use hands and fingers, talk or hear, and smell continually.
Ability to stand, walk, and reach frequently.
Ability to climb or balance, stoop, kneel, or crouch occasionally.
Ability to frequently lift and carry up to 10 lbs.
Ability to occasionally lift and carry up to 50 lbs.
Close vision required to see computer monitors, read documents, and operate copy and fax machines.
Distance vision is required to drive an automobile if driving is a requirement of the job.
Work environment is indoors and climate-controlled.
Occasionally exposed to outdoor weather conditions.
Moderate noise levels as found in a business office with computer printers, households with TVs and dishwashers, and driving in light traffic.

Nice To Haves

Certified Meeting Professional Designation preferred.
non-profit/association experience highly desirable.

Responsibilities

Work closely with Las Vegas lab coordinators to ensure proper planning and execution of all Nashville-based Human and Veterinary events.
Verify and confirm all onsite logistics including F&B, transportation, staffing, supplies, and materials.
Manage multi-room and multi-building schedules to optimize facility space and staff utilization.
Participate in logistics planning meetings with the Las Vegas team.
Coordinate shipping and receiving for all instructors, partners, and vendors
Ensure labs are properly staffed and operational.
Assist in labs as needed to support successful execution.
Aid in procurement of equipment, supplies, and tissue for Human and Animal Health labs.
Communicate specimen and course material needs between clients, Las Vegas, and Nashville teams.
Ensure all event logistics are accurately documented in Momentus Elite.
Ensure existing SOPs are followed consistently.
Develop and implement SOPs where gaps exist.
Lead, mentor, and support Clinical Lab Technicians, AV Technicians, and Client Services Representatives.
Assist with hiring and training of event-related staff.
Serve as the primary onsite point of contact for industry partners, instructors, and vendors.
Ensure faculty and participants receive an exceptional experience through proactive communication and support.
Provide real-time problem-solving and manage last-minute changes during events.
Manage event budgets and monitor expenses.
Evaluate and implement cost-saving measures while maintaining quality standards.
Confirm adherence to safety, biosafety, and OSHA standards.
Conduct pre-event and post-event meetings and reviews.
Collect event feedback and surveys to identify opportunities for improvement.
Collaborate with clinical, operations, education, and marketing teams to ensure event objectives are met.

Benefits

Competitive & Transparent Salary – Know what you're worth and be paid fairly for it.
Free Employee-Only Coverage – Medical, Dental, Vision, Short & Long-Term Disability, and Life Insurance – all 100% covered for you!
401(k) with 3% Company Match – Invest in your future with our retirement plan.
Supportive & Collaborative Work Culture – Be part of a mission-driven team that values connection, communication, and kindness.
Ongoing Professional Development – From workshops to conferences, we’ll support your growth every step of the way.
Wellness Programs – Take care of your mental and physical health with access to resources and wellness incentives.
Employee Recognition & Appreciation Events – We celebrate wins—big or small—throughout the year!
Unique Industry Impact – Make a real difference in veterinary medicine and animal health.
Work-Life Balance – We respect your time with predictable scheduling and occasional flexibility.
Fun Workplace Culture – Holiday contests, team lunches, and just enough quirks to make work more enjoyable.