Clinical Education Coordinator- AZ- Physician Assistant Program (Part Time)

Midwestern University • Glendale, AZ

70d

About The Position

The Clinical Education Coordinator is responsible for all communications and coordination between the involved medical facilities (offices, clinics, and hospitals), preceptors, assigned students, and the Physician Assistant Program in rotation-related issues; including but not limited to preceptor/site recruitment, scheduling, training compliance, credentialing, and affiliation agreements. The position works as a team with other Clinical Education Coordinators, faculty, and staff to ensure efficient coordination and support. It reports to the Program Director.

Requirements

• High school diploma or GED required.
• A one-year certificate from college or technical school and/or bachelor's degree is highly desired.
• Must have a minimum of 5-7 years of administrative support experience required.
• The ability to build positive rapport with many groups of internal and external stakeholders is required to be successful in this position.
• Experience working in a team and customer service-oriented environment.
• Excellent written and verbal communication skills.

Responsibilities

• Process all student rotations in assigned region(s), or specialty.
• Work with COEE Department to facilitate/maintain affiliation agreements, preceptor teaching agreements, and other contractual agreements needed at rotation sites.
• Attend regularly scheduled Clinical Education Coordinator meetings.
• Provide assistance and coverage to other Clinical Education Coordinators for temporary workload increases and vacation periods.
• Administer facility and hospital paperwork; track compliance of student requirements for each site.
• Serve as the point of contact for rotation sites and students in regard to rotation credentialing.
• Assist in compiling preceptor and credentialing files.
• Take department meeting or clinical year meeting minutes as requested.
• Upload affiliation agreements as needed to accreditation portal.
• Prepare and submit preceptor invoices for payment following each rotation.
• Secure/assign office/clinic rotations at the direction of the Director of Clinical Education.
• Meet regularly with the Director of Clinical Education and Clinical Education Coordinators at Clinical Year Committee meetings and clinical year retreats to receive ongoing direction with regard to rotation needs, scheduling guidelines, and to provide status of rotations or preceptor issues.
• Develop and audit hospital, clinic, and office rotation rosters for accuracy each rotation block.
• Generate and distribute monthly rotation paperwork for hospital/clinic specific applications, i.e., HIPPA documentation, OSHA documentation, criminal background checks, N95 mask fitting, immunizations, and drug screen reports on a timely basis.
• Serve as a point of contact for student questions, concerns while on rotation at a particular facility.
• Work with Program Director, Director of Clinical Education, Clinical Coordinators, Clinical Education Coordinators and the Information Technology Department, when appropriate, to identify more efficient systems to process and evaluate workload, including RMS (Rotation Management System).
• Other duties as assigned.

Benefits

• Medical, dental, and vision insurance plans.
• Life insurance.
• Short/long term disability.
• Pet insurance.
• Flexible spending accounts including healthcare reimbursement and child/dependent care account.
• Competitive time off package including paid holidays, sick/flex days, personal days, and vacation days.
• 403(b) retirement plan.
• Tuition reimbursement.
• Child care subsidy reimbursement program.
• Identity theft protection.
• Employee assistance program.
• On-site wellness facility with a fully equipped fitness facility.

What This Job Offers

• Career Level: Mid Level
• Industry: Educational Services
• Education Level: Bachelor's degree