(Hybrid) Clinical Data Manager - WVU Cancer Institute/Clinical Research Unit

West Virginia University

13d • Hybrid

About The Position

The Cancer Institute at West Virginia University is currently accepting applications for a (Hybrid) Clinical Data Manager with the Clinical Research Unit.
About the Opportunity
The primary responsibility of this position is to provide the Biospecimen and Translational Research Analysis Core (BioTRAC) with high-level support related to the collection, management, and reporting of patient clinical data associated with the WVU Cancer Institute. This role supports translational and basic science research by ensuring accurate, timely, and compliant capture of clinical data to support research, including when linked to biospecimen collection.
The position is responsible for the time-sensitive gathering, recording, and maintenance of clinical and treatment-related information for internal reporting, quality assurance, and research use by the BioTRAC team and Cancer Institute investigators. Duties are performed under the direction of managerial or specialist/lead staff and may include record review, data abstraction, data quality checks, and support of BioTRAC research and administrative objectives.
This position provides internal and external research support services, responds to inquiries, and independently resolves matters of low to moderate complexity. Responsibilities require judgment, attention to detail, and adherence to established guidelines and precedents. Work effort directly impacts research data quality, program operations, and regulatory compliance.
We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year (employee leave)
• 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6%25 employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
• Wellness programs

Requirements

• Bachelor’s degree in life sciences, biology, health informatics, or other related field
• A minimum of one (1) year of experience in clinical research, data coordination, tissue banking, or medical record abstraction.
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.
• Skilled in retrospective medical record review and clinical data abstraction.
• Experience working with clinical databases or registry-style data systems preferred.
• Understanding of how clinical data supports translational research across multiple disease areas.
• Strong time management skills with the ability to meet deadlines.
• Attention to detail and data quality that is essential for accuracy in data handling.
• Skilled at identifying and verifying appropriate clinical source documentation for data reporting.
• Working knowledge of human subjects research regulations and IRB processes.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Knowledge of medical terminology, diagnoses, and treatment modalities.
• Proficiency with basic data systems, databases, and office software such as, but not limited to, Epic, REDCap, Microsoft Office, EDC systems, and OnCore.
• Understanding of data security, confidentiality, and privacy requirements.
• Ability to communicate effectively with research staff and clinical partners.
• Ability to speak effectively before groups of investigators and staff of the organization.
• Ability to read, interpret, and apply protocols, procedures, and regulatory documents.
• Ability to apply sound judgment and problem-solving skills in standardized situations.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Complies with HIPAA rules.

Nice To Haves

• Experience with translational medical research or retrospective clinical data collection.

Responsibilities

• Identifies, reviews and verifies appropriate clinical source documentation to support BioTRAC biospecimen and clinical data records.
• Enters and manages clinical data within a centralized retrospective BioTRAC database and clinical data catalog, following established data definitions, standards, and quality control procedures.
• Coordinates data collection with the BioTRAC research team to facilitate efficient and accurate collection of patient clinical data.
• Abstracts and gathers relevant patient demographic, diagnostic, treatment, and outcome data from medical records and institutional data sources for entry into BioTRAC databases.
• Ensures timely and accurate completion of clinical data entries and performs routine data quality and integrity checks prior to reporting or research use.
• Maintains individual research subject records by obtaining and organizing data from medical records, lab reports, treatment schedules, and other protocol or project-related documentation.
• Updates and maintains longitudinal clinical data for patients included in BioTRAC-supported related projects, protocols, or retrospective initiatives.
• Maintains confidentiality, security, and appropriate access controls for patient and research data.
• Prepares and provides de-identified clinical data extracts or summaries for investigators in accordance with approved protocols, IRB determinations, and BioTRAC policies.
• Assists with regulatory and compliance activities related to retrospective data collection and tissue banking support, including IRB documentation as needed.
• Supports audits, quality reviews, and data requests by internal or external stakeholders.
• Participates in meetings and project planning related to BioTRAC research support activities.
• Collaborates with BioTRAC leadership and research teams to refine and expand the retrospective data catalog based on investigator needs.

Benefits

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year (employee leave)
• 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6%25 employee contribution match, eligibility to continue health insurance, and other retiree perks.
• Wellness programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level