Clinical Credentialing Assistant

Chaminade University of Honolulu•Honolulu, HI

56d

About The Position

The responsibilities of this position comprise organization, management and reporting of student and faculty credential spreadsheets to ensure regulatory compliance with State and Facility requirements before students and faculty (academic and adjunct) are granted access to clinical facilities. Coordination of credentialing documentation is maintained in electronic filing systems as designated by the School of Nursing and Health Professions.

Requirements

Minimum: Two years of administrative experience.
Strong communication and interpersonal skills with the ability to interact and work with individuals at all levels of the university.
Proficiency in Microsoft Office Suite or related software, skilled in data entry, creation of spreadsheets, charts, and summary reports.
Excellent organizational skills and ability to prioritize work and resources.
Ability to meet deadlines.
Attention to detail.
Must be able to lift 20 pounds, walk the campus with ease, and have excellent motor skills.
Must have finger dexterity.
Must be able to communicate information and ideas so that others will understand.
An expressed willingness to respect and support the Catholic and Marianist identity of Chaminade University of Honolulu and to perform all duties in a manner consistent with Marianist educational values and mission of the University. Understanding of and respect for the University's designation as an institution that serves students of Native Hawaiian and Pacific Island ancestry.

Nice To Haves

Preferred: Associates degree, training and/or experience in credentialing, document preparation and maintenance of databases.

Responsibilities

Coordinate with Clinical Facilities Placement and the Academic Practice Coordinator on lists of clinical placement requests for entry into Hawai'i State Center for Nursing placement software and with students, academic & adjunct faculty to obtain required credentialing documents.
Data entry for all student placement systems in the Centralized Clinical Placement System (CCPS).
Monitor and report accepted/re-proposed placement requests in CCPS.
Creation of progress reports to describe compliance and missing data for students or faculty.
Conduct audits of required documents for every student in every clinical Placement.
Maintenance of relevant databases and files and creation and maintenance of forms. Coordinate with clinical facilities each semester to update any student/faculty requirements for entry to their facilities.
Oversee the onboarding requirements for clinical adjuncts in collaboration with the Clinical Facilities and Academic Partnership Coordinator utilizing the hiring flowchart to include: scheduling interviews, disseminating CVs to appropriate course coordinators for review, following a checklist for required documents, facilitating signature of pertinent documents, and tracking the progress and process of each applicant through different departments.
Report on progress, challenges and successes at faculty meetings.
Assists the Program Manager in the School of Nursing and Health Professions with meetings related to Academic Practice Partnerships.
Performs such similar, comparable or related duties as may be assigned or required
Observes all safety and health regulations and works in accordance with safe work procedures and policies of the University. Reports unsafe acts/conditions and injuries in a timely and proper manner
The employee is expected to adhere to all University policies while employed.