Clinical Coordinator

The Salvation Army-posted 3 months ago
$33 - $37/Yr
Full-time
West Sacramento, CA
5,001-10,000 employees
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The Clinical Coordinator coordinates the clinical and/or community placement activities of the pre-licensure or graduate nursing programs within the School of Nursing for an assigned campus. Assists the team to develop, coordinate, assigns, and maintain clinical and/or community site relationships. Collects and/or maintains documentation required by the clinical and/or community sites to be compliant with policies and standards. Collaborates with the specific placement director for program-specific needs. This position reports to the Director, Pre-licensure Clinical Placement.

  • Coordinate Clinical Placements
  • Work with CCT leadership and Clinical Directors of pre-licensure and graduate nursing programs to ensure adequate clinical/community placements (sites, preceptors, and required hours) are available.
  • Communicate effectively with the relevant individuals and groups (internally and externally) reporting any concerns to the Assistant Dean to Clinical Affairs for follow-up.
  • Provide guidance and support for students to prepare for onboarding and progression through the entire clinical/community placement process.
  • Maintain ongoing communication with the Clinical Coordinators and Placement Directors regarding updates (e.g., new policies, new trainings) from clinical partners that may have an impact on student placement.
  • Participate in meetings with clinical partners locally and/or regionally as requested by CCT leadership.
  • Maintain, or have immediate access to, the documents required by clinical partners to demonstrate student and faculty compliance.
  • Develop and maintain proficiency in multiple applications for all clinical placement activities.
  • Procurement and Management of Clinical Sites
  • Maintain relationships with existing sites/preceptors to ensure a positive relationship and their needs are being met.
  • Represent the Samuel Merritt University School of Nursing in a positive and professional manner.
  • Prepare, and review for accuracy, the clinical contract request forms and submit to the SMU Contract Specialist for processing.
  • Review contract status of all clinical sites (new and existing) to confirm contracts exist and are current.
  • Maintains an accurate database to document status of student displacements and the resolution.
  • Compliance
  • Maintain a current repository of all SMU required preceptor documents and manage the distribution of these documents to clinical sites as necessary.
  • Submit required clinical/community documents to the sites in a timely and complete manner.
  • Provide the course syllabi, objectives and skills to be learned and/or performed by students, to clinical/community partners/preceptors prior to the start of the course.
  • Communicate with the Preceptor as necessary and provide with the necessary paperwork/documentation for the student rotation.
  • Submit to the clinical/community sites student rosters, contact information and other required information prior to clinical rotations.
  • Ensure students have submitted all required documents for their specific clinical site assignments in a timely manner.
  • Assist AA to confirm all student compliance requirements are complete and uploaded into the SMU system as required by Samuel Merritt University programs and various clinical sites.
  • Ensure students are aware of required documents and/or logs they need to maintain during their clinical/community rotations.
  • Maintain access to My Clinical Exchange and other similar systems (i.e., accounts) are up to date; monitor for account expirations.
  • Confirm access for students to site specific systems, i.e., OAR (Sutter) and UC Davis. Identity; monitor for expiration dates and need for renewal.
  • Ensure clinical faculty have submitted all required documents for their specific clinical site assignments in a timely manner.
  • Assist AA to ensure all faculty compliance requirements are met and uploaded into the SMU system as required by Samuel Merritt University programs and various clinical sites.
  • Ensure access to My Clinical Exchange and other similar systems (i.e., accounts) are up to date; monitor for account expirations.
  • Confirm access for faculty to site specific systems, i.e., OAR (Sutter) and UC Davis. Identity; monitor for expiration dates and need for renewal.
  • General Administrative Support
  • Receive and direct inquiries from clinical/community sites, preceptors, and students to appropriate administrators, faculty, and staff, as needed.
  • Assist AA with scheduling on campus electronic health record training for faculty (PL) and students prior to start of clinical/community rotation.
  • Participate in new student orientation, as appropriate for each program, to provide clinical/community overview and unique requirements.
  • Assist AA to schedule/arrange new faculty orientation at the clinical/community site; maintain documentation of completion date.
  • Collaborate with the Program Chair/Director to ensure clinical faculty receive a contract for orientation hours and are reimbursed appropriately upon completion of the required orientation.
  • Collaborate with Program Chair/Director to ensure clinical/community faculty are appropriately placed in a clinical area of expertise.
  • Other Duties and Special Projects, as Assigned
  • Ensure thank you notes and/or gifts to preceptors/sites are being sent in a timely manner.
  • Special projects as assigned by Program Placement Director, as necessary.
  • Minimum of 5 years work experience in an administrative role.
  • Experience in health care, preferred.
  • Experience in contract management, preferred.
  • Knowledge of general administrative software applications such as Microsoft Office products, Adobe, Outlook email, etc.
  • Knowledge and understanding of University services, operations, policies, and procedures highly preferred.
  • Knowledge of general computer applications and systems.
  • Self-starter that takes initiative and independently develops solutions.
  • Strong leadership and evaluation skills.
  • Excellent interpersonal, communication (written/oral), and negotiation skills.
  • Strong reading, writing, and mathematical skills.
  • Use good judgment and creative thinking to solve problems.
  • Manage privileged information in a confidential manner.
  • Organize and prioritize workload.
  • Communicate effectively with co-workers, public and student populations.
  • Flexible.
  • Manage and adapt to multiple and simultaneous requests from clinical/community.
  • Meet deadlines.
  • Work collaboratively.
  • Pay Range: $33.37 to $37.72 - hourly (non exempt)
  • Regular Employee Status
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