Clinic Patient Access Specialist I

Confluence Health

5d•$17 - $26

About The Position

This position represents Confluence Health during initial telephone, MyChart, and other means of contact by providing patients with appointments, medication refills, information assistance, and access to operational support services and clinical resources. The role ensures a high level of customer service consistent with Confluence Health's vision, mission, goals, and service standards. The ideal candidate will possess strong problem-solving abilities, empathy and patience in dealing with patients, teamwork and collaboration skills, and attention to detail and accuracy.

Requirements

High School diploma or equivalent (GED).
Experience in healthcare, call center, or customer service fields.
Ability to work in a fast paced and constantly changing environment with developed customer service principles and practices.
Excellent interpersonal and communication (oral and written) skills.
Proficiency in data entry, numeric typing, and computer navigation. Proper grammar and spelling are essential.

Nice To Haves

Experience with computerized systems.
Knowledge of Medical Terminology.

Responsibilities

Answer inbound calls promptly and professionally, routing them appropriately.
Schedule and cancel appointments based on need and patient requests, following system and clinic guidelines. Communicate appointment details, required preparations, and necessary paperwork to ensure on-time arrival and preparedness.
Review and confirm appointment details with callers, update patient demographics in Epic, and encourage MyChart enrollment. Inform patients of items to bring to appointments.
Act as a liaison between patients and their care teams.
Assist patients with medication refills, including identifying the need for new prescriptions, instructing patients on next steps, contacting pharmacies, and creating refill requests.
Learn and apply de-escalation techniques.
Relay clerical and clinical messages from patients, family members, and healthcare professionals to administrative and provider staff with clear spelling and grammar.
Identify emergent and crisis situations, gather necessary information, and use critical thinking to determine appropriate next steps, coordinating with provider staff as needed.
Assist patients through the Confluence Health system by coordinating with the Wenatchee Clinic Patient Access Center Nurse Telephone Triage - RNs and connecting patients with appropriate staff and EMS resources.
May be cross trained to handle Switchboard staff duties and shifts.
Other duties as assigned.
Demonstrate Standards of Behavior and adhere to the Code of Conduct in all aspects of job performance at all times.