Clinic Operations Manager I

The Stepping Stones Group • Ventura, CA

350d • $25 - $27

About The Position

The Clinic Operations Manager I is responsible for providing administrative support and exceptional customer service to clients and staff in our physical office locations in Ventura or Oxnard, CA. This full-time, non-exempt position reports to the Lead Clinic Operations Manager and plays a crucial role in ensuring the smooth operation of clinic activities. The manager will be involved in onboarding new hires, supporting regional clinical teams, and maintaining office organization and inventory.

Requirements

• High school diploma and at least one year of office/administrative experience.
• Extensive software skills including Microsoft Office (Word, Excel, PowerPoint, OneNote, Teams, and SharePoint).
• Ability to work under deadlines with frequent interruptions and interact with managers, staff, clients, and the public.
• Ability to multi-task and prioritize work in a constantly changing environment.
• Must be able to travel between assigned offices and be present in assigned office(s) during operating hours of 8:30AM-5PM.

Responsibilities

• Drive new hire onboarding, including processing new hire paperwork, issuing company IT devices and confirming new hire clearances.
• Participate and contribute to weekly Clinic Pod meetings.
• Produce and disseminate a monthly newsletter for the local office/clinic.
• Answer phone inquiries and enter service referrals in the company systems.
• Maintain office inventory with office supplies, clinical materials, PPE, etc.
• Maintain required paper-based clinical and operations files within each office.
• Daily organization of information including scanning, filing and schedule management.
• Assist Regional Clinical Managers and Regional Clinical Directors with their administrative needs.
• Process staff terminations.
• Other general office duties and maintenance tasks as assigned.

Benefits

• Pay range of $25.00 - $27.00 per hour DOE
• Full-time employment
• Opportunity to work in a supportive team environment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Ambulatory Health Care Services
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees