Clinic Manager

Family Health Centers of San Diego•San Diego, CA

20h•Onsite

About The Position

For more than 55 years, Family Health Centers of San Diego’s (FHCSD) mission has been to provide caring, affordable, high-quality health care and supportive services to everyone, with a special commitment to uninsured, low-income and medically underserved persons. FHCSD is one of the top 10 largest federally qualified health centers (FQHCs) in the country, operating more than 90 sites across San Diego County, including 29 primary care clinics, 23 behavioral health facilities, 10 physical rehabilitation clinics, nine dental clinics, five vision clinics, four outpatient substance use treatment programs, three mobile medical units, two mobile counseling centers, two urgent care centers, and a pharmacy. They serve over 227,000 patients each year, of whom 91% are low-income and 29% are uninsured. Services include adult care, chronic disease management, pediatrics, comprehensive women’s care including obstetrics, dental, vision, case management, physical rehabilitation, speech therapy for children, vaccinations, infectious diseases, behavioral health, substance use counseling and a host of specialty services. FHCSD also offers supportive services to those who are unsheltered and in need of intensive case management. The Clinic Manager, under the direction of the Clinic Director, assists in the day-to-day administration and coordination of the clinic and/or specified department(s) within the clinic. This includes acting as covering Director on site and off, in his/her absence, including rotated Saturday clinics when needed. The role assists in ensuring that the clinic is opened and closed on time daily and that all regulatory standards are met or exceeded and adhered to on an ongoing basis (Joint Commission, CLIA, DHS- licensing & certification, OSHA, etc.).

Requirements

BA/BS in a related field or RN required.
Minimum of 3 years managerial experience in the health care field OR a Masters Degree and 1 year experience as a manager in the health care field.
Equivalent combination of education and experience that provides the skills, knowledge and ability to perform the essential job duties, and which meets any required state or federal certification requirements.
Traveling between sites and other locations is required as an essential function of the job.
Must have a car, a valid California driver’s license, and proof of minimum levels of car insurance as required under California law.
An acceptable driving record is also required.
California law requires all drivers to obtain a valid California driver’s license within ten days of establishing residency.
Cultural and linguistic sensitivity to populations served.
Must be action-oriented with negotiating skills adequate to responsibility held.
Knowledge of budget preparation and budget management.
Possesses analytical skills, advanced computer skills, and good oral and written communication skills.
Three years of experience demonstrating progressively responsible positions in health care services required.
Works well independently and within the group process.

Nice To Haves

Fluency in English and Spanish preferred.
Demonstrated track record of working with physicians and other providers preferred.
Demonstration of continued education/professional development.
Desire to go above and beyond what is basically required for the position.
Direct supervisory experience preferred.
Preference for ambulatory medical clinics experience (within the 3 years of progressively responsible positions in health care services).
Car insurance limits of $100,000 are recommended.

Responsibilities

Assists Clinic Director with screening potential candidates for positions within the clinic and provides input into employee’s evaluations upon request.
Assists to ensure that all regulatory standards are met or exceeded and adhered to on an on-going basis (JCAHO, CLIA, DHS – Licensing & Certification, OSHA, etc.)
Builds positive relationships, inspires others to perform at a higher level, prepares career development plans and retains an accountable workforce.
Coaches and counsels staff and administers appropriate disciplinary action in a timely manner.
Conducts work in an appropriate, timely, collaborative, accurate and thoughtful manner, bringing questions coupled with recommendations to Clinic Director.
Responsible for the timely facilitation and management of identified projects, delivering consistent, high quality work.
Maintains and role models a clear focus on customer service including handling patient complaints from the call center or from patients/ families in the clinics as directed by Clinic Director.
Work to resolve complaints using AIDET and the FHCSD Standards of Conduct.
Provide supervision and coaching to site staff on the use of customer service in coordination with agency standards and policies (under the specific direction of the Clinic Director).
Strive when possible to identify root causes of complaints for trending and systematic improvement.
Maximizes staff engagement and professional contributions through an effective, supportive management style.
Effectively coaches and supports staff in their adherence to process standards including improvement measures, AIDET and Standards of Conduct under the direction of the Supervisor.
Participates in continuous improvement activities and ensures appropriate Lean tools (i.e., 5S, A3) are deployed and results are evaluated and/or measured.
Participates in Kaizen and Visual Management implementation strategies.
Performs other duties as assigned at the discretion of the Clinic Director.
Provides positive and effective representation of agency.
Promotes a patient friendly, clean and organized facility.
Provides/ensures staff receive all new hire and annual trainings on time.
Responsible for required clerical duties that are critical to running the clinic to include management of hourly employee time sheets, daily collection and reporting of daily productivity, coordination of cash bags and associated cash drawer reports, preparation of standard work documents, policies, preparation and dissemination of clinic meeting minutes and other duties assigned by Clinic Director.
Responsible for opening and monitoring provider schedules (under the direction of the Clinic Director).
Responsible for understanding processes that make up the clinic’s patient flow to include identification of bottlenecks, delays, processes to better support providers’ ability to spend their time efficiently and effectively in patient encounters, and related flows of supplies and information to support patient care.
Collaborate with other staff in the flow to include PSRs, nursing, referrals specialists, lab staff, medical records staff and others (under the specific direction of the Clinic Director).
Participate with Directors and other staff throughout the agency in improvement work to include standardization, 5S and other targeted improvement projects.
Collect and prepare data to support improvement work including use of excel spread sheets, manual data collection sheets, and interfacing with IT staff for other required reports.
Become quickly well versed in payer requirements, utilization review, and billing systems as well as the functions, services and positions of departments and programs within the clinic (under the coaching of the Director).