Clinic Business Representative Associate

Allina Health • Apple Valley, MN

1d • $19 - $26 • Onsite

About The Position

Deliver exceptional customer service where it matters most—at the start of every patient’s care journey. As the first point of contact as a Clinic Business Representative Associate, you’ll create a welcoming experience while ensuring accurate, efficient registration that sets the tone for quality care. Ready to make every interaction count and build a career with purpose? Join our team today! Key Position Details: 0.75 FTE (60 hours every two-week pay period) 6 /12 combo hours, day/evening shifts Every other weekend Benefit eligible Urgent Care Hours: Monday-Friday 8am-8pm Saturday and Sunday 8am-8pm Holidays Hours vary The schedule will be repeated every two weeks This position is a mixture of days, evenings, weekends, and holidays. The employee will be scheduled at the Apple Valley location but at times will be expected to float to other Urgent Care locations if needed. The employee would need to be available on the days and hours of operation at the sites. Rotating, 2-week schedules: Week 1:, Sunday 745a-815p, Monday 745a-815p Week 2: Monday 745a-815p, Tuesday 745a-215p, Thursday 745a-815p, Friday 745a-215p

Requirements

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description
• 1 year of basic computer skills

Nice To Haves

• Associate's or Vocational degree
• 0 to 2 years of experience with Microsoft Office products (Word, Outlook, and Excel)
• 0 to 2 years of customer service, clerical, or other business office environment experience
• 0 to 2 years of medical terminology knowledge

Responsibilities

• Responsible for greeting and welcoming patients to Allina at in person appointments, or by providing support by phone.
• Provides a standard registration process by collecting demographic and financial data and enters information into electronic medical record.
• Greets, welcomes, and performs the registration process with patients in person or by phone
• Appropriately utilizes all tools, resources, and procedures to conduct patient check-in, which includes interviewing patients to collect demographic and insurance information, providing patients with appointment specific forms, and obtaining necessary and appropriate documentation.
• Assists patients with telephone encounters. Identifies key words to initiate appropriate responses and de-escalation techniques as needed.
• Directs patients to appointment or procedure.
• Collects co-pays and/or remaining balances
• Obtains signatures from patients as needed.
• Responds to questions regarding financial assistance programs.
• Performs the End of Day reconciliation process.
• May participate in the prescription refill order process as appropriate and in scope for position.
• Manages and organizes the patient care lobby (or lobbies) and provides other department support
• Cleans and disinfects the lobby and check-in area(s), wheelchairs, stair wells, door handles, clipboards, and elevator keys throughout the day.
• Unpacks and restocks supplies, file cabinet(s) and other clinic resources such as brochures and business cards, makes copies of documents as needed.
• May schedule appointments and/or help with other office communication needs such as answering and transferring calls, handling messages and paging necessary parties.
• Performs weekly downtime check.
• Active participation in staff meetings.
• Other duties as assigned.

Benefits

• Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That’s why we devote extraordinary resources to help you grow and thrive — not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being — mind, body, spirit and community — of you and your family members. Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes up to $100 in well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey.
• In addition, Allina Health offers employee resources groups (ERGs) -- voluntary, employee-led groups that serve as a resource for members and organizations by fostering a diverse, inclusive workplace aligned with the organization's mission, values, goals, business practices, and objectives. Allina Health also engages employees in various community involvement and volunteering events.
• Benefits include: Medical/Dental PTO/Time Away Retirement Savings Plans Life Insurance Short-term/Long-term Disability Voluntary Benefits (vision, legal, critical illness) Tuition Reimbursement or Continuing Medical Education as applicable Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program
• Allina Health is a 501(c)(3) eligible employer
• Benefit eligibility/offerings are determined by FTE and if you are represented by a union.
• People at Allina Health have a career of making a difference in the lives of the millions of patients we see each year at our 90+ clinics, 12 hospitals and through a wide variety of specialty care services in Minnesota and western Wisconsin. We’re a not-for-profit organization committed to enriching your career by providing ongoing training, competitive compensation, support for work-life balance and ways to give back to the communities we serve.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed