Clinic Assistant

University of Miami•Coral Gables, FL

2d•Onsite

About The Position

The University of Miami/UHealth Department of Physical Therapy is currently seeking a full time Clinic Assistant to work in Coral Gables, FL. The Clinic Assistant performs a variety of clerical duties associated with patient care unit operations. Further, the incumbent handles administrative duties, including filing records, scheduling lab work and hospital admissions, making follow-up calls, phoning in prescriptions, and calling to get lab test results. CORE JOB FUNCTIONS Assembles, completes, and processes patients’ charts, and keeps patient records accurately identified. Transcribes doctors’ orders, and checks charts for incomplete histories and operative summaries, bringing issues to the attention of the appropriate member of the healthcare team for correction. Orders unit supplies to maintain inventory of the unit’s equipment stock and supplies. Assists with receiving, distributing, and sorting supplies brought to the unit. Obtains laboratory and x-ray reports and notifies doctors of results. Utilizes IDX RIS/PACS to track patient arrival times and advises front desk personnel of patient delays to maintain daily schedule. Greets patients upon arrival and verifies patient information. Directs patient to the dressing room and ensures the patient has changed into a gown and removed all metal items from their person. Documents all equipment issues and reports to appropriate managing staff. Assists in copying completed patient paperwork, delivering originals to front desk for scanning, and distributing copies to appropriate reading rooms. Receives telephone calls and responds to inquiries from visitors. Reports unusual incidents in a timely manner to appropriate supervisory personnel. Adheres to University and unit-level policies and procedures and safeguards University assets. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. DEPARTMENT ADDENDUM Department Specific Functions Assists the physical and occupational therapists with treatment procedures as directed. Communicate with departmental team, nursing and physician staff as needed and as directed by therapists. Participate in quality and safety improvement activities. Correctly sets up, prepares and administers modalities for patient treatment as directed and supervised by therapists. Correctly and courteously positions patients for treatment as directed by therapists. Follows designated instructions on safety procedures and precautions when assisting with patient treatment. Verbally report significant information or changes in a patients’ condition to the appropriate therapist immediately. Maintain a safe and clean work area in the clinic. Maintain appropriate equipment logs (ie, temperature for hydrocollator, freezer, etc.) Maintain appropriate water levels in the hydrocollator daily. Stock linen and prepare treatment areas between patients throughout the day. Clean treatment tables, mats, exercise equipment, thermal modalities, etc. such that there is no accumulation of dust, dirt or debris. Punctual attendance for all scheduled shifts. Requests for time off are made one month in advance. Documents all equipment issues and reports to appropriate managing staff. Reports unusual incidents in a timely manner to appropriate supervisory personnel.

Requirements

High school diploma or equivalent
Minimum 6 months of relevant experience
Skill in completing assignments accurately and with attention to detail.
Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
Ability to process and handle confidential information with discretion.
Ability to work evenings, nights, and weekends as necessary.
Commitment to the University’s core values.
Ability to work independently and/or in a collaborative environment.

Nice To Haves

College education / bachelors degree in a related field preferred

Responsibilities

Assembles, completes, and processes patients’ charts, and keeps patient records accurately identified.
Transcribes doctors’ orders, and checks charts for incomplete histories and operative summaries, bringing issues to the attention of the appropriate member of the healthcare team for correction.
Orders unit supplies to maintain inventory of the unit’s equipment stock and supplies.
Assists with receiving, distributing, and sorting supplies brought to the unit.
Obtains laboratory and x-ray reports and notifies doctors of results.
Utilizes IDX RIS/PACS to track patient arrival times and advises front desk personnel of patient delays to maintain daily schedule.
Greets patients upon arrival and verifies patient information.
Directs patient to the dressing room and ensures the patient has changed into a gown and removed all metal items from their person.
Documents all equipment issues and reports to appropriate managing staff.
Assists in copying completed patient paperwork, delivering originals to front desk for scanning, and distributing copies to appropriate reading rooms.
Receives telephone calls and responds to inquiries from visitors.
Reports unusual incidents in a timely manner to appropriate supervisory personnel.
Adheres to University and unit-level policies and procedures and safeguards University assets.
Assists the physical and occupational therapists with treatment procedures as directed.
Communicate with departmental team, nursing and physician staff as needed and as directed by therapists.
Participate in quality and safety improvement activities.
Correctly sets up, prepares and administers modalities for patient treatment as directed and supervised by therapists.
Correctly and courteously positions patients for treatment as directed by therapists.
Follows designated instructions on safety procedures and precautions when assisting with patient treatment.
Verbally report significant information or changes in a patients’ condition to the appropriate therapist immediately.
Maintain a safe and clean work area in the clinic.
Maintain appropriate equipment logs (ie, temperature for hydrocollator, freezer, etc.)
Maintain appropriate water levels in the hydrocollator daily.
Stock linen and prepare treatment areas between patients throughout the day.
Clean treatment tables, mats, exercise equipment, thermal modalities, etc. such that there is no accumulation of dust, dirt or debris.
Punctual attendance for all scheduled shifts.
Requests for time off are made one month in advance.