Clinic Administrative Assistant

Fresenius Medical Care • Bossier City, LA

1d • Onsite

About The Position

The Secretary/Receptionist performs general clerical support and office duties for the department and its Management. This role involves a variety of administrative functions, including preparing business correspondence, memorandums, informational packages, training materials, and reports. The assistant will help with scheduling, maintain calendars and daily schedules, and keep departmental tracking logs. A key part of the role is greeting visitors and directing them appropriately. The position also requires establishing and maintaining filing systems and basic databases, as well as performing routine general office duties such as filing, copying, and scanning. Clerical support to management staff includes scheduling meetings, routing phone calls, and taking messages. The individual will record minutes of meetings, sort and distribute mail, and maintain inventory of office forms and supplies. Issues are to be escalated to the supervisor as necessary, and the assistant will help with various projects assigned by the direct supervisor. Additional responsibilities may vary based on specific departments or locations.

Requirements

• 1 – 2 years’ related experience.
• Knowledge of office procedures required.
• Proficient in Microsoft office applications.
• Good interpersonal and communication skills required.
• Pleasant telephone manner.
• High School Diploma required

Responsibilities

• Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
• Assists with scheduling.
• Maintains calendar and daily schedules.
• Maintains departmental tracking logs.
• Greets visitors and directs them to the appropriate location or person as needed.
• Establishes and maintains filing systems and basic databases as applicable.
• Performs routine general office duties such as filing, copying, and scanning.
• Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
• Records minutes of meetings and providing the resulting documents as necessary.
• Sorts and distributes mail.
• Maintains inventory of the necessary office forms and supplies.
• Escalates issues to supervisor for resolution, as deemed necessary.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees