Clinic Administrative Assistant

Fresenius Medical Care • Fort Worth, TX

1d • Onsite

About The Position

The Clinic Administrative Assistant performs general office duties, incorporating a variety of basic and routine clerical and secretarial tasks within a clinical environment. This role operates under direct/close supervision and may involve additional responsibilities focused on specific departments or locations. Fresenius Medical Care, the employer, is a global leader in providing products and services for individuals with kidney disease, supporting approximately 292,000 dialysis patients worldwide and operating around 35 production sites for dialysis equipment and disposables. The company is dedicated to improving patients' quality of life through high-quality products, innovative technologies, and treatment concepts.

Requirements

• Minimum 6 months relevant experience without a degree
• 0-6 months experience with an Associate degree or secretarial school
• Good verbal communication skills
• Pleasant telephone manner

Nice To Haves

• Working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred

Responsibilities

• Preparing and typing routine correspondence, form letters and reports
• Answering telephone & routing calls to the appropriate person
• Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed
• Setting up and maintaining filing systems and basic databases as applicable
• Completing forms and reports as required by the various company offices and outside vendors and agencies
• Recording the minutes of meetings and providing the resulting documents as necessary
• Making copies of correspondence and other printed matter as required by manager
• Preparing purchase orders using the appropriate software application
• Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed
• Distributing incoming mail
• Maintaining calendar and daily schedules
• Scheduling appointments & arranging meetings
• Maintaining inventory of the necessary office forms and supplies
• Assisting with various basic personnel administrative functions as needed
• Acting as backup to other clerical personnel in office as needed
• Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data
• Assists with month-end reporting requirements
• Assists in auditing records for ongoing compliance with medical records standards
• Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
• Prepares medical records for facsimile or mail related to travel, transplant, disability and others
• Organizes travel for patients by contacting and providing requested medical records
• Coordinates with transient patient paperwork
• Coordinates transfer placements and confirmations along with Clinical Manager
• Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning
• Assist with medical appointment referrals and scheduling
• Assist with transportation coordination and referrals
• Ensures data entry has been completed for Crown Web
• Related to ESRD 2728, ESRD 2746 and PART
• Other duties as assigned
• Focus on one or more departments or locations (See applicable addendum for department or location specific functions)

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED