Clinic Administrative Assistant

J Arthur Dosher Memorial Hospital • Southport, NC

18h

About The Position

Full-Time (40 hours per week) Responsible for assisting the clinic administration team with overall operations of Dosher Medical Clinics. Assists with scheduling for provider meetings, clinic administration meetings, and staff schedules. Performs administrative and clerical related duties, as applicable. Participates in performance improvement and continuous quality improvement (CQI) activities Functions of the Position (not an exhaustive list): · Responsible for scheduling provider meetings, clinic administration meetings, and staff schedules. · Maintain calendars for Practice Network Administrator · Tracking of education, evaluations and other regulatory requirements for providers and staff · Prepare documents for meetings, budgets, expenses, and contracts · Distribute materials and supplies to clinic providers/ staff. · Answer calls, take messages and provide information to caller and appropriate staff. · Order office supplies as needed. · Coordinate travel arrangements. · Assist with status forms, email notifications, meetings minutes, and tracking of staff occurrences. · Assist with interviewing and onboarding of staff and providers.

Requirements

• Associates degree in business or another related field preferred.
• 3-5 years administrative experience
• Excellent oral and written communication skills
• Ability to comprehend and follow instructions
• Maintain strictest confidentiality and adhere to all HIPAA guidelines/regulations
• Proficient in computer applications – Excel, Word, PowerPoint and Outlook

Responsibilities

• Responsible for scheduling provider meetings, clinic administration meetings, and staff schedules.
• Maintain calendars for Practice Network Administrator
• Tracking of education, evaluations and other regulatory requirements for providers and staff
• Prepare documents for meetings, budgets, expenses, and contracts
• Distribute materials and supplies to clinic providers/ staff.
• Answer calls, take messages and provide information to caller and appropriate staff.
• Order office supplies as needed.
• Coordinate travel arrangements.
• Assist with status forms, email notifications, meetings minutes, and tracking of staff occurrences.
• Assist with interviewing and onboarding of staff and providers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree