Clinic Administrative Assistant

Wickenburg Community Hospital•Wickenburg, AZ

23d

About The Position

The Administrative Assistant provides high-level administrative and operational support to the Clinic Practice Manager. This role is essential to the efficient daily functioning of the clinic and serves as a liaison between clinical staff, administrative teams, and external stakeholders. The Administrative Assistant ensures smooth clinic operations through organization, communication, and attention to detail while maintaining confidentiality and professionalism in a healthcare setting.

Requirements

Excellent organization, communication, and collaboration skills
Proficient in all Microsoft Office applications.
Excellent time management skills and ability to multi-task & prioritize work.
Excellent written and verbal communication skills.
Must be able to work paying close attention to detail with frequent interruptions.

Nice To Haves

2 years of experience working in a medical office environment

Responsibilities

Provide direct administrative support to the Practice Manager, including calendar management, meeting coordination, and correspondence
Prepare reports, spreadsheets, presentations, and internal communications as requested.
Maintain organized electronic and paper filing systems in accordance with clinic policies and regulatory requirements.
Assist with tracking deadlines, action items, and operational priorities.
Support daily clinic operations by coordinating schedules, managing office logistics, and ensuring adequate supplies.
Assist with paperwork regarding onboarding and offboarding of staff,
Serve as a point of contact for internal staff inquiries related to administrative or operational processes.
Help monitor clinic workflows and identify opportunities for efficiency improvements
Answer and route phone calls, emails, and other communications in a professional and timely manner.
Coordinate communication between the Practice Manager, providers, front desk staff, and external partners.
Assist with preparation for staff meetings, including agendas, minutes, and follow-up items.
Handle sensitive and confidential information in compliance with HIPAA and clinic policies.
Assist with maintaining compliance documentation, policies, and procedures as directed.
Support audits, inspections, and accreditation processes as needed.
Perform additional administrative and clerical duties as assigned by the Clinic Practice Manager.
Provide assistance with Quality initiatives within the clinic.