Clinic Administrative Assistant

Therapy and Beyond • Carrollton, TX

5d • Hybrid

About The Position

The Clinic Administrative Assistant plays a key role in the support of our team and Clinic Management, tasked with assisting with administrative actions related to scheduling, operational resources, EMR, and communications support. This full-time role will asked to provide direct treatment in session on a hybrid basis (25-75%), in balance with administrative support functions. Provides administrative support to Management and Technicians Supports daily closing procedures (M-F 9:30 am to 6:30 pm) and some Saturday morning sessions Assist with the daily schedule to ensure sufficient coverage and efficient operations Performs administrative tasks including communications, invoices, reports, etc. Update records in EMR including patient information and timesheets Supports treatment sessions as necessary Performs office management tasks including maintaining records, and ordering supplies Organize and distribute supplies, materials, and equipment. Maintain cleanliness of the clinic Provide support to Clinic personnel during break coverages and transition periods Contributes to a motivating therapy environment Direct one on one naturalistic play based therapy in-clinic Implementing specified programs/procedures Communicating regularly and professionally with your Program Supervisor Consistently develop your own job knowledge and advance your career Availability during standard operating hours from Monday to Friday, 7:30am to 6:30pm, and occasional coverage on Saturday from 9a - 1p.

Requirements

• Education: High school graduate with administrative support experience
• Availability: Monday - Friday 9:30 am to 6:30 pm occasional Saturday sessions
• Excellent verbal and written communication skills
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Active RBT certification or a willingness to obtain
• Extremely proficient with Google Workspace, Microsoft Office Suite, and the ability to learn
• Maintain empathy and promote positive teamwork and communication

Responsibilities

• Provides administrative support to Management and Technicians
• Supports daily closing procedures (M-F 9:30 am to 6:30 pm) and some Saturday morning sessions
• Assist with the daily schedule to ensure sufficient coverage and efficient operations
• Performs administrative tasks including communications, invoices, reports, etc.
• Update records in EMR including patient information and timesheets
• Supports treatment sessions as necessary
• Performs office management tasks including maintaining records, and ordering supplies
• Organize and distribute supplies, materials, and equipment.
• Maintain cleanliness of the clinic
• Provide support to Clinic personnel during break coverages and transition periods
• Contributes to a motivating therapy environment
• Direct one on one naturalistic play based therapy in-clinic
• Implementing specified programs/procedures
• Communicating regularly and professionally with your Program Supervisor
• Consistently develop your own job knowledge and advance your career

Benefits

• Generous benefit Package: Medical, Dental, Vision, and Disability
• Company Paid- Life Insurance
• 401K with company match
• Company Paid Short-Term Disability
• HSA and FSA options
• Employee Assistance Program
• Employee Recognition

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED