Clinic Administrative Assistant

Fresenius Medical Care • Marion, IL

21h • Onsite

About The Position

The Secretary/Receptionist performs general clerical support and office duties for the department and its Management. This role involves basic administrative functions such as preparing business correspondence, memorandums, informational packages, training materials, and reports. The assistant will also help with scheduling, maintain calendars and daily schedules, and manage departmental tracking logs. Key responsibilities include greeting visitors, directing them appropriately, establishing and maintaining filing systems and basic databases, and performing routine office tasks like filing, copying, and scanning. The position provides general clerical support to management staff, including scheduling meetings, routing phone calls, taking messages, recording meeting minutes, sorting and distributing mail, and maintaining office supplies. The assistant is expected to escalate issues to their supervisor when necessary and assist with various projects as assigned. Additional responsibilities may vary based on department or location.

Requirements

• High School Diploma required
• 1 – 2 years’ related experience
• Knowledge of office procedures required
• Proficient in Microsoft office applications
• Good interpersonal and communication skills required
• Pleasant telephone manner

Responsibilities

• Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
• Assists with scheduling.
• Maintains calendar and daily schedules.
• Maintains departmental tracking logs.
• Greets visitors and directs them to the appropriate location or person as needed.
• Establishes and maintains filing systems and basic databases as applicable.
• Performs routine general office duties such as filing, copying, and scanning.
• Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
• Records minutes of meetings and providing the resulting documents as necessary.
• Sorts and distributes mail.
• Maintains inventory of the necessary office forms and supplies.
• Escalates issues to supervisor for resolution, as deemed necessary.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.
• Additional responsibilities may include focus on one or more departments or locations.

Benefits

• comprehensive benefits package
• medical insurance
• dental insurance
• vision insurance
• 401(k) with company match
• paid time off
• parental leave
• potential for performance-based bonuses depending on company and individual performance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees