Clin Svc Representative II

University of Florida

9d • $18 - $19

About The Position

Point of Service operations. Greets patients and confirms appointments. Identifies and collects deductibles, co-payments, or deposits on services. Provides registration forms, release forms, and other forms to patients for signature. Explains and satisfies any necessary patient signature requirements. Ensures proper insurance, discount, patient type codes, etc. are recorded (as appropriate). Inputs patient demographic, insurance, and registration information into Axium, the patient accounting system. On all patient visits, verifies accuracy of demographic information and updates the patient transaction records.

Confirms appointments 24 hours in advance; coordinates appointment book with residents, faculty and patients; coordinates laboratory cases, patient appointments, and recalls. Initiates calls to schedule recall and re-care appointments.

Customer Service. Answers incoming calls from patients, dentists and other dental care providers (internal & external), etc. Responds to patients' and dentists' questions directly within scope of position. Routes calls to residents or faculty when appropriate.

Arranged care. Schedules patient appointments and obtains prior dental records and studies (if appropriate). Arranges for special needs when applicable. Obtains initial patient insurance and demographic information. Sets up new patients in AXIUM. Utilizes thorough knowledge of clinic policies and procedures. Follows policy for accepting patients into clinic, provides excellent customer service, and informs perspective patients of procedures and eligibility requirements to become a clinic patient.

Fills in for other front office positions as needed.

Enrollment and authorization. Gathers and/or verifies patient information including demographics, insurance coverage, and financial status. Obtains authorization for clinical care and procedures. Enters all scheduling information into AXIUM system.

Researches and works in conjunction with the College of Dentistry (CoD) Business Office to resolve any insurance or patient transaction or financial account error

Requirements

• High school diploma or equivalent and two years of relevant office experience.
• Appropriate college coursework or vocational/technical training may substitute an equivalent rate for the required experience.

Nice To Haves

• College Degree
• Two years of appropriate dental office experience
• Knowledge of all phases of dental treatment
• knowledge of clinic efficiency
• Ability to set priorities
• Ability to plan, organize, and perform work assignments
• Attention to detail
• Establishes and maintains effective working relationships with others
• practices clinic efficiency
• Practices good time management

Responsibilities

• Greets patients and confirms appointments
• Collects deductibles, co-payments, or deposits on services
• Provides registration forms, release forms, and other forms to patients for signature
• Ensures proper insurance, discount, patient type codes, etc. are recorded
• Inputs patient demographic, insurance, and registration information into Axium
• Verifies accuracy of demographic information and updates the patient transaction records
• Confirms appointments 24 hours in advance
• Coordinates appointment book with residents, faculty and patients
• Coordinates laboratory cases, patient appointments, and recalls
• Initiates calls to schedule recall and re-care appointments
• Answers incoming calls from patients, dentists and other dental care providers
• Responds to patients' and dentists' questions directly within scope of position
• Routes calls to residents or faculty when appropriate
• Schedules patient appointments and obtains prior dental records and studies
• Arranges for special needs when applicable
• Obtains initial patient insurance and demographic information
• Sets up new patients in AXIUM
• Fills in for other front office positions as needed
• Gathers and/or verifies patient information including demographics, insurance coverage, and financial status
• Obtains authorization for clinical care and procedures
• Enters all scheduling information into AXIUM system
• Researches and works in conjunction with the College of Dentistry (CoD) Business Office to resolve any insurance or patient transaction or financial account error

Benefits

• The University of Florida offers low-cost State Health plans, a number of Dental plans to fit you and your family’s needs, and Vision. Domestic partner coverage through GatorCare is also available. Optional plans such as life, disability, legal and accident insurance are also available.
• Build your retirement roadmap with competitive pension plans, investment accounts and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans.
• UF provides a variety of leave programs including vacation, sick leave, 11 paid holidays, personal leave days, and family medical leave. TEAMS employees accrue approximately 22 vacation days annually, 13 sick days annually, and 4 personal leave days, typically used during the holiday closing period (accruals based on full-time employment). UF also provides you the flexibility to deal with life’s challenges by offering paid family leave, eight full weeks of leave over a 24-month period.
• UF Employees are also eligible for the GatorPerks discount program, which provides big savings at various businesses and retailers!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees