Client Services Support Representative

Blitt and Gaines PC•Vernon Hills, IL

1d•$19 - $25

About The Position

The Client Services Support Representative is responsible for reviewing assigned accounts and determining the next appropriate action in accordance with established processes, coding requirements, and client-specific workflows. This role focuses on handling closures, settlements, and special handling claims while ensuring accuracy, compliance, and timely completion of tasks. The representative will utilize review lists, training materials, and documented procedures to apply the correct coding mechanisms and move accounts through the proper workflow. The ideal candidate is detail-oriented, able to follow instructions, works well with team members, and can adapt to evolving client needs and internal process updates.

Requirements

High school diploma or equivalent required; some college preferred.
Proficiency with computers, data-entry systems, and Microsoft Office (Excel, Outlook, Word) is required.
Prior experience in client services, administrative support, account review, or similar detail-oriented roles preferred.
Strong reliability and consistent attendance are essential.
Comfort working in a fast-paced, high-volume environment with frequent updates and process changes.
Ability to learn new systems, tools, and workflows quickly and apply them with confidence.
Ability to follow instructions and documented procedures precisely.
Effective written and verbal communication skills.
Strong organizational and time-management skills.
Ability to work effectively as part of a team.

Responsibilities

Review accounts from system queues, review lists, or task batches and determine the next appropriate action quickly and accurately.
Apply proper coding and documentation based on established workflows for closures, settlements, and special-handling matters.
Process settlement approvals, documentation updates, and follow-up actions within required timelines.
Handle account closures, including verifying eligibility, confirming required documentation, and updating system statuses accordingly.
Manage special-handling claims in accordance with client-specific instructions, escalation guidelines, and regulatory compliance.
Follow documented procedures, training materials, and written instructions to apply coding and process steps consistently.
Navigate multiple software systems, screens, and workflow tools efficiently.
Maintain required accuracy, productivity, and quality benchmarks in a fast-paced, high-volume environment.
Collaborate with internal teams, including operations, compliance, and management to resolve issues or clarify instructions.
Communicate clearly with supervisors and management regarding discrepancies, challenges, or needed clarifications.
Participate in team training sessions, cross-training, and process-improvement efforts as workflows evolve.
Ensure all work is completed reliably, consistently, and within expected timeline.