Onsite Client Services Manager- Gainesville, FL

Verisma•Gainesville, FL

16h•Onsite

About The Position

This position focuses on customer service, growing, strengthening and retaining client relationships while providing guidance and leadership for Release of Information Specialists. The Client Services Manager is responsible for managing the daily scheduling of the ROI Specialists to ensure that the facilities have sufficient coverage. Also, the Client Services Manager will act as the liaison between the Regional Director of Client Services and clients to ensure that all ROI activities are compliant with established client policies, federal and state regulations and are completed in a timely manner. This position is also responsible for planning, leading, organizing and executing operations to maximize productivity while meeting the Verisma leadership principles.

Requirements

A High School Diploma or GED is required
Must have valid driver’s license
Driving record and Proof of Insurance that is acceptable per company’s driver policy
Professional office/customer service experience
Must be motivated self-starter, proactive, a leader, and have a positive outlook/outgoing personality
Must be able to handle multiple tasks at one time
Typing skills @ 50 wpm
Must be able to use fax and copier
Must be willing to learn new equipment and new processes quickly
Must have strong analytical skills
Must have excellent leadership and good decision-making skills
Ability to travel at least 60% of the time

Nice To Haves

Minimum of 2 years management experience in a healthcare environment preferred

Responsibilities

Escalates customer issues/concerns/problems in a pro-active and timely manner.
Demonstrates a solid understanding of the meaningful operational metrics and utilizes this information to manage his/her book of business.
Recruits and hires competent, qualified associates to commensurate with defined job responsibilities.
Ensures that staff is oriented, trained and the competence of staff is assessed (including but not limited to ROI & HIPAA), maintained, demonstrated and improved continually.
Troubleshoot equipment issues and work with Help Desk to resolve all escalated matters.
Carries out responsibilities in accordance with Verisma policies and procedures and applicable regulations, including HIPAA, state/federal regulations related to operations, and labor regulations.
Maintain professional behavior at all times
Manage workflow among on-site employees to ensure maximum productivity and quality standards are met. Prioritizes work to ensure completion of ROI function.
Adjusts work assignments as needed to cover peak periods, leave and vacancies.
Provides coverage in event of backlogs, illness, vacation or leave of absence of medical record staff.
Performs Quality Assurance monitoring of work performance for the ROI Specialists.
Conducts productivity and work performance reviews for ROI Specialists in accordance with Verisma /customer policies and procedures and Federal/State law.
Monitors performance and provides performance feedback and evaluations for ROI Specialists.
Monitors schedules for all staff.
Promotes a positive self-image of Verisma with emphasis on customer service by treating patients, coworkers, and medical center personnel with courtesy and respect. Responds to customer needs in a positive and efficient manner.
Provides support to the Regional Director of Client Services as required
Responsible for upholding security and confidentiality regulations, and facility policies and procedures for access and review of all medical records.
Reviews HIM Director’s assessment of account performance and employee performance.
Responds to concerns in a timely and professional manner.
Responds to emails and phone messages within 24 hours
Performs other duties as identified and/or assigned.
Understands that this role requires specific responsibilities for protecting sensitive data
Other duties as assigned