Client Services Coordinator

Byrne | Zizzi•Oxford, MS

1d•Onsite

About The Position

The Client Services Coordinator is a self-starter who seeks out guidance when needed while taking on the responsibility for maintaining direct communication between the firm and its clients. Guaranteeing client’s inquiries are answered, client documents received are processed accurately, timely, and ensure the smooth flow of projects from start to finish to achieve our client, team, and firm goals. Ensure the office environment has the appropriate supplies and assists team members. Essential functions: Must be at work and on time daily. Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location. Answers and directs phone calls to team members. Contact clients day before an appointment to verify appointment times and location with team members in advance. Receives and drops off mail, documents, packages, and courier deliveries and distributes items. Follows processes and steps to ensure all client projects are processed accurately and timely. This may include starting, scanning, assembly, billing, or e-file of client project. Notify clients of any monies owed, assist clients in making payments and setting up auto deduct accounts. Ensure we obtain clients signatures for engagement letters, power of attorney, bank verification forms, and any other required documents and save in the appropriate file. Ensures the office is stocked with office supplies, snacks, drinks and other office supplies as needed. Maintains the cleanliness of kitchen, conference rooms, bathrooms, and all shared spaces for the facility. Orders and distributes lunch to team members when needed. Supports all Firm team members with special projects as needed. Performs other duties as needed. Work overtime as needed.

Requirements

Self-starter who is able to prioritize, stay organized, and seeks out guidance when needed from Senior Client Service Coordinators.
Must have excellent verbal and written communication skills to communicate with clients through phones, face to face, or electronic communications.
Must be able to work successfully in a fast paced environment with frequent interruptions while ensuring accuracy in work performed.
Must be able to pay attention to detail and be committed to producing quality work and avoiding negligent errors.
Ability to build long term relationships with clients and team members by exceeding expectations and providing excellent customer service.
Work effectively with others and enhance team-orientated environment.
Proficient with MS Office Suite and ability to embrace and learn new technology with ease.
High school diploma or equivalent required.
Proficient in Microsoft Excel, Word, Outlook and related technology tools to efficiently create, analyze, and manage business documents and data.

Nice To Haves

Associate or bachelor’s degree is preferred.
Minimum of three (3) years’ experience in a professional office environment providing customer or client services is preferred.
Demonstrates advanced Excel skills including advanced formulas, data analysis, and efficient spreadsheet management.

Responsibilities

Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.
Answers and directs phone calls to team members.
Contact clients day before an appointment to verify appointment times and location with team members in advance.
Receives and drops off mail, documents, packages, and courier deliveries and distributes items.
Follows processes and steps to ensure all client projects are processed accurately and timely. This may include starting, scanning, assembly, billing, or e-file of client project.
Notify clients of any monies owed, assist clients in making payments and setting up auto deduct accounts.
Ensure we obtain clients signatures for engagement letters, power of attorney, bank verification forms, and any other required documents and save in the appropriate file.
Ensures the office is stocked with office supplies, snacks, drinks and other office supplies as needed.
Maintains the cleanliness of kitchen, conference rooms, bathrooms, and all shared spaces for the facility.
Orders and distributes lunch to team members when needed.
Supports all Firm team members with special projects as needed.
Performs other duties as needed.
Work overtime as needed.