Client Services Coordinator (Logistics & Fine Art)

The Staff Pad•Vernon, CA

About The Position

The Staff Pad is partnering with a leading organization in fine art logistics to hire a Client Services Coordinator. This role is perfect for someone who is highly organized, detail-oriented, and enjoys working in a fast-paced, client-focused environment. You’ll serve as a key point of coordination between clients, account managers, and operations—helping ensure projects run smoothly from initial quote through final billing.

Requirements

Bachelor’s degree (Business Administration, Art, or related field preferred)
3–5 years of experience in logistics, warehousing, or client services
Strong organizational and time management skills with the ability to multitask
Excellent written and verbal communication skills
High attention to detail, especially with documentation and data entry
Proficiency in Microsoft Office (experience with logistics or inventory systems is a plus)
Strong problem-solving skills and ability to work in a fast-paced environment
Professional, client-facing demeanor

Nice To Haves

Experience in fine art, interior design, or art handling environments
Familiarity with systems such as Moveware or Studio (or similar platforms)

Responsibilities

Manage smaller projects end-to-end (from quote to billing), with support on larger projects
Coordinate logistics for collections, deliveries, packing, and shipments
Work closely with internal teams to ensure timelines and client expectations are met
Support Account Managers with: Client file setup
Purchase orders
Data entry and job tracking
Bills of lading and invoicing
Handle client communications via phone and email in a professional, timely manner
Coordinate small parcel shipments (including interstate/air shipments)
Maintain accurate documentation and ensure all records are up to date
Assist leadership (General Manager, VP, Director) with administrative and operational needs