CLIENT SERVICES COORDINATOR

Distro•Denver, CO

1d•$10 - $10•Onsite

About The Position

We are looking for a proactive, organized, and detailâoriented Client and Event Operations Coordinator to support our Account Executive team. This onsite position is responsible for managing event logistics, communication, and administrative workflows to ensure every event moves smoothly from booking to execution. This role is ideal for someone who thrives in fastâpaced settings, communicates professionally, and enjoys coordinating multiple stakeholders.

Requirements

Bachelorâs degree or equivalent experience.
1â4 years of experience in event coordination, client service, operations, or professional services.
Strong written and verbal communication skills.
Excellent organization, attention to detail, and ability to manage deadlines.
Proficiency using Microsoft 365 and HubSpot CRM.
Strong judgment and decisionâmaking skills.
Ability to work both independently and collaboratively.

Responsibilities

Serve as the primary point of contact between clients, speakers, and internal teams.
Collect event materials and slide decks; ensure all items are submitted on time.
Track preâevent tasks, deadlines, and necessary follow-ups.
Provide proactive and consistent communication to all stakeholders.
Schedule calls or appointments for the sales team.
Enter and maintain accurate CRM data (HubSpot).
Create tasks and support Account Executives in completing them.
Review contracts and coordinate revisions or approvals.
Maintain updated speaker and client records.
Request, collect, and organize speaker receipts and reimbursement documentation.
Assist in invoice preparation and monitor payment timelines.
Identify strategic contacts within existing accounts to support expansion.
Research organizations, industries, and potential event opportunities.
Work closely with Finance and Operations teams to ensure process alignment.
Participate in team meetings and recommend process or workflow improvements.