Client Service Supervisor

Kestra Financial • Austin, TX

5d

About The Position

As a Client Service Supervisor, you are a frontline leader responsible for overseeing daily operations, supporting a team of Client Service Associates and Specialists, and ensuring the delivery of exceptional experience for advisors and clients. You will balance hands-on problem-solving with people leadership and process improvement, ensuring that service commitments are consistently met with accuracy, empathy, and accountability. You will monitor key operational queues, analyze team performance data, manage specific departmental programs, and partner with other departments to enhance overall effectiveness. What you’ll Do: Team Leadership & Performance Management: Manage and guide a team of Account Services support staff, including Senior Client Service Associates, Client Service Associates, Specialists, and Support Specialists. Set clear priorities and coordinate work activities for the team to ensure efficient task completion. Conduct regular one-on-one meetings, provide constructive feedback, and offer coaching and mentorship to foster team member development and career paths. Conduct quality review conversations with employees on a regular basis to ensure work is completed accurately and to departmental standards. Assist the Account Services Manager with resource planning, scheduling, and identifying training needs. Lead by example, promoting and recognizing team members for embodying company values. Operational Oversight & SLA Adherence: Proactively monitor business volumes across various queues (AdvisorComplete processing, KDP processing, Onboarding Salesforce queue, ASEscalations Salesforce queue, Salesforce tasks, Onboarding Operations phone queue, Teams chats). Ensure the department consistently processes items within a 24-hour SLA. Ensure service cases are responded to within 24 hours. Ensure 80% of calls are answered within 30 seconds. Take responsibility for handling escalated issues with care and professionalism, guiding the team to resolution. Reporting & Data Analysis: Perform daily reporting to monitor queue performance, team member productivity, and adherence to service level agreements. Analyze data to identify trends, bottlenecks, and areas for process improvement. Program Ownership & Process Improvement: Own and manage specific departmental programs, including the signature guarantee program and forms management. Partners with other departments (e.g., Supervision, Concierge, Client Experience, Trading, Legal, Compliance, Technology) to find ways to improve the effectiveness and scalability of departmental operations. Be proactive in assessing client needs/demands and delivering added value. Ensure knowledge and compliance with all applicable laws and regulations. Administrative & Ad Hoc Duties: Perform necessary administrative tasks related to team management. Contribute to a culture of reinvention, advocacy, and integrity to empower advisor success. Perform other duties and projects as assigned by Director/Manager.

Requirements

• Bachelor's degree or equivalent work-related experience preferred.
• Minimum 2 years of experience in financial services.
• At least 1 year of experience in a role supporting or working directly with processing teams.
• Proven ability to manage, develop, and motivate a team, fostering a collaborative and high-performing environment.
• Strong judgment to identify, troubleshoot, and resolve daily operational and team challenges, guided by policies and procedures.
• Ability to conduct effective performance and quality review conversations with team members.
• Solid understanding of financial services operations, particularly in account opening, maintenance, transfers, and client service processes, with the ability to apply fundamental principles effectively.
• Strong judgment to identify, troubleshoot, and resolve daily operational and team challenges, guided by policies and procedures.
• Ability to handle escalated issues.
• Capability to monitor various data points, analyze performance metrics, and generate reports to drive operational efficiency.
• Excellent verbal and written communication, active listening, and conflict resolution skills to effectively interact with team members, other departments, and clients.
• Professional phone presence and high degree of courtesy.
• Ability to grasp departmental strategy and align team objectives and daily tasks with broader organizational goals.
• Demonstrates self-reliance in overseeing team operations, making independent decisions within defined boundaries, and proactively identifying and addressing issues.
• Strong proficiency with Microsoft Office products (Word, Excel, Outlook, PowerPoint, Teams) and various operational systems (e.g., AdvisorComplete®, KDP, Salesforce).
• Series 7 License (or must be obtained within a defined timeframe after hire).

Nice To Haves

• Series 24 License (preferred)

Responsibilities

• Manage and guide a team of Account Services support staff, including Senior Client Service Associates, Client Service Associates, Specialists, and Support Specialists.
• Set clear priorities and coordinate work activities for the team to ensure efficient task completion.
• Conduct regular one-on-one meetings, provide constructive feedback, and offer coaching and mentorship to foster team member development and career paths.
• Conduct quality review conversations with employees on a regular basis to ensure work is completed accurately and to departmental standards.
• Assist the Account Services Manager with resource planning, scheduling, and identifying training needs.
• Lead by example, promoting and recognizing team members for embodying company values.
• Proactively monitor business volumes across various queues (AdvisorComplete processing, KDP processing, Onboarding Salesforce queue, ASEscalations Salesforce queue, Salesforce tasks, Onboarding Operations phone queue, Teams chats).
• Ensure the department consistently processes items within a 24-hour SLA.
• Ensure service cases are responded to within 24 hours.
• Ensure 80% of calls are answered within 30 seconds.
• Take responsibility for handling escalated issues with care and professionalism, guiding the team to resolution.
• Perform daily reporting to monitor queue performance, team member productivity, and adherence to service level agreements.
• Analyze data to identify trends, bottlenecks, and areas for process improvement.
• Own and manage specific departmental programs, including the signature guarantee program and forms management.
• Partners with other departments (e.g., Supervision, Concierge, Client Experience, Trading, Legal, Compliance, Technology) to find ways to improve the effectiveness and scalability of departmental operations.
• Be proactive in assessing client needs/demands and delivering added value.
• Ensure knowledge and compliance with all applicable laws and regulations.
• Perform necessary administrative tasks related to team management.
• Contribute to a culture of reinvention, advocacy, and integrity to empower advisor success.
• Perform other duties and projects as assigned by Director/Manager.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager