Client Service Specialist (Legal Secretary) – Litigation
About The Position
Our client, a leading Am Law 50 law firm, is seeking an experienced Client Service Specialist (Legal Secretary) to support its Litigation Department in the Chicago office. This role provides high-level administrative, client, and operational support to attorneys in a fast-paced litigation environment. The ideal candidate brings deep litigation experience, exceptional organizational skills, and a strong commitment to client service and collaboration. This is an excellent opportunity for an experienced legal secretary to join a prestigious law firm and contribute to a high-performing litigation team that values excellence, collaboration, and client service. Apply now to be considered.
Requirements
- 6+ years of legal secretarial experience with a strong litigation background (required)
- Advanced proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
- Experience with document management systems
- Knowledge of court filing procedures, legal billing, and timekeeping processes
- Excellent written and verbal communication skills
- Strong organizational, multitasking, and prioritization abilities
- Proven ability to meet tight deadlines in a professional services environment
Nice To Haves
- Bachelor’s degree preferred
Responsibilities
- Provide comprehensive administrative and client service support to litigation attorneys and clients
- Maintain an in-office presence to foster collaboration, communication, and responsive client service
- Coordinate legal and administrative projects, including document preparation, court filings, client presentations, billing, and matter management
- Prepare, proofread, and format complex legal documents, filings, and correspondence
- Manage materials within the firm’s document management system
- Support the client billing process, including reviewing bills, managing time entries, processing expenses, and ensuring billing accuracy
- Collaborate with Finance, Client Services, and Practice Support teams to ensure timely and accurate completion of work
- Organize attorney schedules, meetings, and travel arrangements
- Maintain client and case materials with discretion, accuracy, and attention to detail
- Demonstrate initiative, adaptability, and teamwork while managing multiple priorities and deadlines
Benefits
- Eligible for overtime and bonus compensation in accordance with firm policies.
- Full benefits package offered.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
