The University of Chicago Medicine-posted 4 months ago
Full-time • Entry Level
Chicago, IL

Be a part of a world-class academic healthcare system, UChicago Medicine, as a Client Service Specialist in the Clinical Hematology department. Here, you will be responsible for client contact that can be over the phone or through e-mail, live chat, or fax. Additional duties are for the provision of specimen receipt, assessment, quality assurance, and pre-analytical processing services for multiple clinical laboratory sections, including, but not limited to Anatomic Pathology, Cytology, Molecular Pathology, Cytogenetics, and UChicago Medical Laboratories. Includes verification of missing information and activating a specimen rejection process as per written policies and procedures. Includes receiving specimens and requisitions for test ordering, entering orders into laboratory computer system (Sunquest, CoPath, and/or 4 Medica), Verifying/reviewing orders, generating appropriate specimen collection labels, directing samples to appropriate laboratory sections, and responding to telephone inquiries for test results and other information such as specimen collection requirements. Work may include basic or advanced pre-analytical specimen processing services and includes post-analytical processing tasks such as specimen send-out and processing of shipments. Duties include assisting the daily operations of all outreach collections facilities and following up with client requests and issues. This includes client services, phlebotomy, and courier services. This department is the Clinical Hematology Laboratory. This position is a 100% onsite opportunity. You will need to be based in the greater Chicagoland area.

  • Handle many client calls a day, servicing callers with minimal transfers.
  • Respond and assist in the resolution of client and patient issues or concerns.
  • Serve as a liaison and resource to technical laboratory associates in problem-solving activities.
  • Log client contacts into the relevant application for tracking purposes.
  • Assist the courier to ensure smooth and timely operations.
  • Prepare paperwork and process molecular pathology specimens.
  • Conduct pre-analytical specimen preparation through centrifugation, aliquotting set-ups, pHing, and other types of processing.
  • Maintain specimen integrity by following appropriate transport procedures.
  • Package appropriate specimens and related paperwork and send to reference laboratories when necessary.
  • Enter pertinent information in laboratory computer system and forward billing information appropriately.
  • Coordinate orders for supplies and consumables needed for the operation of the Outreach sites.
  • Manage inventory including collection supplies, requisitions, and fax machine supplies.
  • Monitor and record quality control/safety data as required by accrediting agencies.
  • Perform and document any necessary routine corrective actions.
  • Escalate serious or persistent issues to the supervisor.
  • Associates degree in clinical laboratory science, life sciences, or related field from an accredited college or university.
  • Knowledge and ability to appropriately handle and prepare a variety of laboratory specimen types.
  • Knowledge and ability to use laboratory/hospitals information systems.
  • Knowledge and ability to use automated and conventional laboratory equipment.
  • Must support the mission, vision, values, and strategic initiatives of the organization.
  • Bachelor’s Degree.
  • Training or experience in clinical laboratory science.
  • Visual acuity; Good manual dexterity and fine motor skills; ability to multi-task.
  • Ability to interact in a professional manner with individuals at all levels.
  • Superior and proven customer service skills including positive language, clear communication, and phone etiquette.
  • Ability to maintain composure in stressful situations and demonstrate patience.
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