Client Service & Operations Associate

Vista Wealth Solutions • Radnor, PA

15h • $60,000

About The Position

We are a growing boutique financial services firm based in Radnor, PA. We are seeking a Client Service & Operations Associate who takes pride in accuracy, organization, and delivering dependable support to clients and advisors. Our firm values Honesty & Integrity , Getting Things Done , Teamwork , and Continuous Improvement . We’re looking for someone who enjoys following clear processes, maintaining order in a fast-paced environment, and contributing to a team that values precision and follow-through. The Client Service & Operations Associate ensures the day-to-day operations of our retirement plan advisory practice run smoothly. You’ll coordinate paperwork, manage timelines, and communicate with clients, advisors, and partners to ensure every task is completed correctly and on time. This position is ideal for someone who: Enjoys structured, process-driven work. Finds satisfaction in checking items off a list and keeping projects organized. Likes being part of a supportive team where quality and consistency matter. Wants to grow their career in financial services through mastering systems and client operations.

Responsibilities

• Serve as a dependable administrative point of contact for clients and plan sponsors
• Schedule meetings, prepare materials, and ensure follow-up tasks are tracked and completed
• Maintain accurate and up-to-date client files and CRM records
• Prepare client deliverables and reports for advisor review
• Coordinate with third-party administrators (TPAs), recordkeepers, and custodians on plan-related tasks
• Track progress on projects such as plan amendments, fund changes, or provider transitions
• Review and submit paperwork for new accounts, transfers, and plan updates
• Maintain workflow checklists, meet deadlines, and ensure all details are completed correctly

Benefits

• Structured environment with clear systems and defined responsibilities
• Stable and collaborative team that values reliability and accuracy
• Opportunities to grow your skills in client service, operations, and retirement plan administration
• A workplace where consistency, accountability, and doing things the right way are recognized and appreciated

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees