Client Accounting Coordinator (Arizona)

Fenwick & West • Altoona, FL

102d • $48,000 - $68,400

About The Position

The Client Accounting Coordinator role is a junior level, hands-on position that is responsible for managing the financial aspects of an assigned partners’ portfolio in accordance with the Firm’s and Client’s standards. The ideal candidate will have the opportunity to learn and grow on a dynamic team, in a fast-paced team-oriented environment. This position offers a hybrid work arrangement, allowing you to work both from home and at your designated Fenwick office. The frequency of in-office work will be determined by business needs and guided by your department's directives.

Requirements

• 1-3 years of finance and/or general accounting experience.
• Bachelor’s degree in accounting/finance preferred.
• Experience with legal billing and accounting systems preferred.
• Strong analytical and problem-solving skills.
• Effective verbal and written communication skills.
• Ability to handle and maintain confidential and sensitive information.
• Ability to organize and prioritize multiple tasks in a fast-paced environment.
• Attention to detail to proofread invoices/reports, emails, and other communication.
• Ability to use good judgment to assess various courses of action.
• Demonstrate flexibility, professionalism, diplomacy, and tact.

Responsibilities

• Responsible for setting up and maintaining attorney billing rates, discounts, and deferrals to ensure an accurate billing process.
• Review engagement letters and billing guidelines to ensure matters are set up according to firm/client standards.
• Continuous maintenance and documentation of all non-standard billing requirements.
• Work with attorney/secretary/Risk department to identify documentation needed for opening a new client/matter.
• Cross reference billing rate set up with engagement letter to ensure accuracy at time of billing.
• Prepare, review and distribute prebills on a monthly basis; frequency may change depending on attorney portfolio.
• Perform various billing functions as required to produce client invoices: making edits, write downs, transfers, discounts, etc.
• Ensure client bills/e-bills are submitted timely while meeting the Firm’s and/or client guidelines.
• Collaborate with the e-billing administrator to ensure e-billing set-up and maintenance support is complete.
• Provide estimates to attorneys and clients as required by due dates.
• Provide client account analysis utilizing various system tools.
• Support the full assigned portfolio collection activities of account status and any escalations required.
• Communicate account status with partners and take accurate next steps.
• Share feedback from partners with Collections and monitor progress/resolution.
• Coordinate monthly meetings with assigned billing attorneys to manage their portfolio(s).
• Assist clients seeking alternative payment plan solutions.
• Work with Cash Receipts staff to research and resolve misapplied payments.
• Prepare write-off/write-down requests and/or 3rd party collection agency requests as necessary.
• Assist attorneys, secretaries and clients with all billing and collections related questions.
• Monitor billing and AR hotline and time correction DTE alias on a rotational basis.
• Act as back up support and provide coverage for team as needed.
• Perform other related duties as assigned.

Benefits

• Healthcare
• Life Insurance
• Health Savings Accounts
• Flexible Spending Accounts
• Wellbeing
• Discretionary bonus based on performance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree
• Number of Employees: 501-1,000 employees