Client Accounting Assistant

Weil, Gotshal & Manges LLP•New York, NY

6d•$55,000 - $65,000

About The Position

Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm. Job Description Work with the Client Accounting Manager to ensure compliance with the Firm’s financial guidelines, as well as, client outside counsel guidelines. Ensure that all billing rates, structures, and discounts are documented and in accordance with fee agreements.

Requirements

Strong knowledge of Excel
Ability to work with limited supervision and follow up on problem areas.
Strong oral and written communication skills
Detail oriented
Ability to work well in a team environment
Bachelors degree or equivalent education and work experience

Nice To Haves

Law firm billing experience a plus
Elite 3E software knowledge a plus

Responsibilities

Load rates for new timekeepers in financial system
Respond to inquiries regarding timekeeper rates, billing rates, rate arrangements, and write-off policy
Follow up and confirm rate changes in relation to timekeeper effective date changes
Update client/matter notes in financial system according to agreed arrangements
Ensure applicable financial arrangement is implemented for new client/matters
Obtain appropriate approval for discounts and cost exceptions as agreed with clients
Confirm that agreed financial arrangements are accurately reflected and implemented in the financial system
Ensure that proper approvals have been obtained according to firm write off policy prior to posting invoices and report any non-compliance to Client Accounting Manager
Maintain, update, distribute, and assist in analysis of client/matter discount policy
Assist with review of outside counsel guidelines (OCG’s) and note finance terms
Document status of OCG for department use
Assist with gathering supporting documents to compile monthly reports
Assist with review and analysis of matters with budgets and alterative fee arrangements
Organize and save key documents for department reference
Any other responsibilities or special projects as required or assigned by management