Clerkship Program Coord 2

Augusta University • Augusta, GA

147d • $21 - $26

About The Position

This position serves as the primary liaison between the curriculum office and students, faculty, and support personnel in the Medical College of Georgia. The role involves close collaboration with the Senior Associate Dean for Curriculum to address daily curriculum issues, providing interpretation, troubleshooting, and advice to coordinators in various departments regarding curriculum matters at all levels.

Requirements

• Bachelor's degree from an accredited college or university and 4 years professional or administrative experience to include minimum of 2 years of educational program experience or similar experience; OR
• Associate's degree from an accredited college or university and 7 years professional or administrative experience to include minimum of 4 years of educational program experience or similar experience; OR
• High school diploma, GED or equivalent from a recognized state or federal accredited organization and 10 years professional or administrative experience to include minimum of 6 years of educational program experience or similar experience.

Nice To Haves

• Excellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills.
• Proficiency with Microsoft Office and other computer software/databases.
• Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records and make independent decisions.

Responsibilities

• Handles Phase 3 (all campus locations)
• Construct and distribute good standing letter for all senior students.
• Enroll all students' schedules in Banner (Pounce) and One45 for PRN rotation.
• Process applications for Graduation credit requests.
• Work with senior students and Director of 4th year curriculum regarding missing requirements for graduation.
• Manage all Banner and One45 systems as it pertains to student enrollments, graduation dates, name change, leave of absence data, inactive student data etc.
• Prepare Reports (VSAS, Student Rosters, Graduation Reports, Missing Grade Reports and other miscellaneous reports as required/requested).
• Manage the Visiting Student Application Service (VSAS).
• Ensure that the students' data is correct in the SRS system (campus affiliations, name changes, off track students etc.).
• Create, update and upload the visiting students elective catalog.
• Issue VSAS authorizations to rising seniors.
• Maintain the visiting student website.
• Train new faculty/staff on VSAS system.
• Handle VSAS verification statement for each student (17 items to verify including American Heart Association BLS, background checks, rotation dates, step 1 passage etc.).
• Provide institution with malpractice information.
• Work with multiple internal departments to assist students in their day to day needs/activities (Compliance and Risk management, Student Health, Financial Aid, Graduate Studies, IT Service, Medical Records, ID Badging, Parking, Promotion Committee - graduation matters and Public Safety).
• Serve as the MCG Security Administrator.
• Collaborate with the Registrar concerning academic calendar.
• Move off track students from one class to another.
• Handle Notifications about students who have not applied for graduation.
• Take care of transcript concerns and grade change updates.
• Handle enrollment issues, dropped rotation issues, absentee issues/missing students.
• Take care of visiting student matters (reporting, absentee or professional matters, new or revised course, reporting needs, grading, access, processing and Faculty CME paperwork).
• Monitor, maintain and respond to correspondence sent to [email protected].
• Serve as student liaison for MCG and visiting student needs.
• Serve as webmaster for the curriculum Office visiting student websites.
• Maintain records of students' certification for on-line courses and Policy Review.
• Provide additional support as needed to the Senior Associate Dean for Curriculum and Director of Fourth Year Curriculum.
• Perform other duties as assigned.

Benefits

• Health insurance
• Dental insurance
• Life insurance
• Teachers Retirement System (or Optional Retirement Plan)
• Earned vacation time
• Sick leave
• 13 paid holidays
• Tuition Assistance Program for full-time employees after 6 months of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees