Clerk

Kent County•Chestertown, MD

7h•Onsite

About The Position

Job Summary: Maintains and coordinates daily operations for the County Administrator and County Commissioners. The position is responsible for all administrative duties to conduct County affairs , to include attendance, minutes preparation, and facilitation of proceedings for County Commissioner meetings and Board of License Commissioners meetings Essential Functions Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Supports the Board of Commissioners in its entirety and conducts routine County business. Provides the County Administrator with administrative support. Provides administrative support, as necessary, to the Board of License Commissioners in regard to new and existing alcoholic beverage licensing, process license renewals. Works collaboratively with and provides effective direction to the Deputy Clerk including monitoring and evaluating job performance, hiring, training and coaching. Communicates directly and frequently with residents in response to inquiries about county government; refers inquiries to subject matter specialists for specific needs. Prepares and maintains official record of Board actions; maintains files and records of the Board and County Administrator. Maintains responsibility for the proper recording, publication, and codification of ordinances, resolutions, proclamations and legal announcements. Prepares annual budget requests for the Board and the affiliated Board budgets. Processes payments and expenditures for budgetary monitoring purposes. Prepares weekly action item list for Board members, maintains event schedules and makes arrangements for their participation in conferences, seminars or public engagements. Manages content of Commissioners and Commissioners’ Office webpages. Performs legislative research as requested. Acts as Custodian of Records, receiving and coordinating timely responses to requests for inspection or copies of public records; receiving and responding to Public Information Act Requests in a timely manner and maintaining records. Performs other duties as required. Supervision: The position reports to the County Administrator. The position directly supervises the Deputy Clerk. Required Knowledge, Skills, and Abilities The employee is expected to perform or possess the following: Communications Skills: Ability to build and maintain effective relationships with the Board and County Administrator, all County department staff, local and state officials, media representatives and members of the community. Ability to write clearly and informatively; ability to effectively present information and respond to questions from staff, supervisors and stakeholders. Customer Service: Represents the County professionally and effectively in both internal and external interactions. Manages difficult or challenging situations successfully. Treats others with respect and consideration regardless of cultural background, status, or position. Exhibits objectivity and openness to others’ views. Leadership and Management Skills: Creates and communicates the County’s vision. Builds commitment and supports employee growth and success. Sets expectations and monitors activities. Recognizes the accomplishments of others; demonstrates ability to create and lead in a team-oriented environment. Builds morale and group commitment to goals and objectives. Inspires and motivates others to perform well. Demonstrates effective problem-solving and decision-making abilities. Innovation and Change Management Skills: Displays original thinking and creativity. Develops innovative approaches and ideas. Presents ideas and information in a manner that is easily understood. Understands and contributes to evolving processes in response to changing communities and advances in technology. Technical Skills: Ability to use standard office software, use the Internet to access local, state and federal data. Ability to effectively use e-mail to communicate with stakeholders at all levels. Education and Experience: Bachelor’s Degree, additional education in a specialized area and three years experience. Valid Maryland Driver’s License and an acceptable motor vehicle record. Notary license required. Open Meetings Act Certification/Ethics Training required. Alcohol Awareness Certification preferred. Advanced knowledge of standard office software, plus specific experience and use of Adobe acrobat and accounting software. Physical and Environmental Conditions: Work is conducted in a normal office setting which provides comfortable lighting, temperature, and air conditions. Occasional light lifting, such as three to four reams of paper, four or five books, or other materials (up to 35 pounds) may be required. Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices or meeting rooms, e.g. use of safe workplace practices with office equipment, and/or avoidance of trips and falls and observance of fire regulations. The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. This and all County positions are subject to transfer, based on need. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

Requirements

Communications Skills: Ability to build and maintain effective relationships with the Board and County Administrator, all County department staff, local and state officials, media representatives and members of the community. Ability to write clearly and informatively; ability to effectively present information and respond to questions from staff, supervisors and stakeholders.
Customer Service: Represents the County professionally and effectively in both internal and external interactions. Manages difficult or challenging situations successfully. Treats others with respect and consideration regardless of cultural background, status, or position. Exhibits objectivity and openness to others’ views.
Leadership and Management Skills: Creates and communicates the County’s vision. Builds commitment and supports employee growth and success. Sets expectations and monitors activities. Recognizes the accomplishments of others; demonstrates ability to create and lead in a team-oriented environment. Builds morale and group commitment to goals and objectives. Inspires and motivates others to perform well. Demonstrates effective problem-solving and decision-making abilities.
Innovation and Change Management Skills: Displays original thinking and creativity. Develops innovative approaches and ideas. Presents ideas and information in a manner that is easily understood. Understands and contributes to evolving processes in response to changing communities and advances in technology.
Technical Skills: Ability to use standard office software, use the Internet to access local, state and federal data. Ability to effectively use e-mail to communicate with stakeholders at all levels.
Bachelor’s Degree, additional education in a specialized area and three years experience.
Valid Maryland Driver’s License and an acceptable motor vehicle record.
Notary license required.
Open Meetings Act Certification/Ethics Training required.
Advanced knowledge of standard office software, plus specific experience and use of Adobe acrobat and accounting software.

Nice To Haves

Alcohol Awareness Certification preferred.

Responsibilities

Maintains and coordinates daily operations for the County Administrator and County Commissioners.
Responsible for all administrative duties to conduct County affairs , to include attendance, minutes preparation, and facilitation of proceedings for County Commissioner meetings and Board of License Commissioners meetings
Supports the Board of Commissioners in its entirety and conducts routine County business.
Provides the County Administrator with administrative support.
Provides administrative support, as necessary, to the Board of License Commissioners in regard to new and existing alcoholic beverage licensing, process license renewals.
Works collaboratively with and provides effective direction to the Deputy Clerk including monitoring and evaluating job performance, hiring, training and coaching.
Communicates directly and frequently with residents in response to inquiries about county government; refers inquiries to subject matter specialists for specific needs.
Prepares and maintains official record of Board actions; maintains files and records of the Board and County Administrator.
Maintains responsibility for the proper recording, publication, and codification of ordinances, resolutions, proclamations and legal announcements.
Prepares annual budget requests for the Board and the affiliated Board budgets.
Processes payments and expenditures for budgetary monitoring purposes.
Prepares weekly action item list for Board members, maintains event schedules and makes arrangements for their participation in conferences, seminars or public engagements.
Manages content of Commissioners and Commissioners’ Office webpages.
Performs legislative research as requested.
Acts as Custodian of Records, receiving and coordinating timely responses to requests for inspection or copies of public records; receiving and responding to Public Information Act Requests in a timely manner and maintaining records.
Performs other duties as required.