Clerk Typist / Receptionist

The HR Source

11d • Onsite

About The Position

We are seeking a reliable and detail-oriented Clerk Typist / Receptionist to serve as the first point of contact at our client’s office in Largo, MD. In this role, you will be responsible for managing the front desk, ensuring a welcoming environment for the client’s visitors, and performing essential clerical tasks. The ideal candidate acts with professionalism, possesses strong computer skills, and excels at multitasking in a professional setting.

Requirements

• High School Diploma or GED required.
• Prior experience in a receptionist, administrative, or clerical role is preferred.
• Proficient in typing and using standard office equipment (computers, scanners, multi-line phone systems).
• Familiarity with Microsoft Office (Word, Excel, Outlook).
• Excellent verbal and written communication skills with a focus on professional telephone etiquette.
• Ability to represent the client's brand positively and maintain confidentiality.

Responsibilities

• Telephone Management: Answer the main telephone line promptly and professionally. Accurately determine the nature of calls, screen inquiries, and redirect them to the appropriate department or personnel.
• Visitor Relations: Warmly greet all incoming guests. Determine the purpose of their visit, provide necessary information, and direct them to the appropriate destination within the client's facility.
• Access Control: Manage the admission of visitors, ensuring the client's security protocols are followed strictly.
• Message Handling: Accurately record and transmit messages to staff members in a timely manner.
• Mail Processing: Receive, sort, scan, and record incoming mail. Ensure digital copies are filed correctly and physical mail is distributed to the proper recipients.
• Scheduling: Coordinate and set appointments for process servers and other necessary meetings.
• Computer Operations: Spend a major portion of the day working on a computer. Duties include typing correspondence, data entry, and utilizing office software to maintain records.
• General Office Work: Perform routine clerical duties such as filing, photocopying, and maintaining the cleanliness of the reception area.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees