Clerk Sr - GEN

Westlake•Longview, TX

About The Position

Westlake offers you the potential to enrich your work life and career experience in an entrepreneurial environment. We work together to enhance peoples' lives through our products and presence in the communities in which we operate. SUMMARY Provide clerical services and support for the Maintenance and Reliability Department DUTIES AND RESPONSIBILITIES May include, but are not limited to, the following: Coordinate maintenance employees’ timesheets and attendance information. Tracking maintenance employees’ vacation and request. Create, update and maintain hardcopy equipment record files and technical books. Create, update and maintain pressure vessel files. Create, update and maintain relief valve files. Assist in creating new equipment in SAP/Meridium. Assist in creating and updating equipment BOMs in SAP. Maintain Reliability Group project database. Review all open MOCs for reliability group and help get them closed out. Track reliability group AFEs and ESRs. Enter W/O findings into SAP for maintenance repair jobs. Track maintenance/reliability procedure reviews and make sure they are reviewed before the review dates. Serve as the department’s primary administrator for the Electronic Data Management System (EDMS). Track all maintenance/reliability service agreements and notify personnel when they are 90 days from being updated. Manage Reliability time database and send accounting time for each month. Keep Maintenance/Reliability website up to date. Assist in compiling Reliability Group and Maintenance monthly reports and KPI metrics. Assist the Reliability group with Meridium data entry and tasks management. Keep all KPI graphs updated on the poster boards each month. Assist in documenting equipment failures in SAP. Distribute new/updated drawings, equipment manuals to supervisors for the Maintenance Department. Take minutes of meetings, type and distribute minutes to appropriate personnel. Review service contractor data and verify work is completed. Enter service receipts. Expected to develop a high level of expertise on VIM processes, coordinate problem solving for VIM issues with Purchasing, requisitioners, and Accounts Payable, and monitor slow moving VIM items. Resolve any questions on invoices and purchase orders. Design reports and database in Access. Design forms in Excel and Word. Coordinate lunches for the department. Order and maintain office supplies. Perform other services and assistance as required. Perform duties in a manner that protects personal safety as well as the safety of all personnel on site. Whenever appropriate, promptly report Safety, Health or Environmental incidents or issues to management so the situation can be corrected. Attend Monthly Safety meetings to help prevent off-site and job accidents.

Requirements

High school diploma or the equivalent is required.
5 years of clerical experience is required. (or 3 years plus a 2 year college degree in a related field.

Nice To Haves

Some college preferred
Accounting experience preferred.
Experience in SAP, Workday, MS Office applications, EDMS, and Meridium strongly preferred
A high degree of professionalism expected

Responsibilities

Coordinate maintenance employees’ timesheets and attendance information.
Tracking maintenance employees’ vacation and request.
Create, update and maintain hardcopy equipment record files and technical books.
Create, update and maintain pressure vessel files.
Create, update and maintain relief valve files.
Assist in creating new equipment in SAP/Meridium.
Assist in creating and updating equipment BOMs in SAP.
Maintain Reliability Group project database.
Review all open MOCs for reliability group and help get them closed out.
Track reliability group AFEs and ESRs.
Enter W/O findings into SAP for maintenance repair jobs.
Track maintenance/reliability procedure reviews and make sure they are reviewed before the review dates.
Serve as the department’s primary administrator for the Electronic Data Management System (EDMS).
Track all maintenance/reliability service agreements and notify personnel when they are 90 days from being updated.
Manage Reliability time database and send accounting time for each month.
Keep Maintenance/Reliability website up to date.
Assist in compiling Reliability Group and Maintenance monthly reports and KPI metrics.
Assist the Reliability group with Meridium data entry and tasks management.
Keep all KPI graphs updated on the poster boards each month.
Assist in documenting equipment failures in SAP.
Distribute new/updated drawings, equipment manuals to supervisors for the Maintenance Department.
Take minutes of meetings, type and distribute minutes to appropriate personnel.
Review service contractor data and verify work is completed.
Enter service receipts.
Expected to develop a high level of expertise on VIM processes, coordinate problem solving for VIM issues with Purchasing, requisitioners, and Accounts Payable, and monitor slow moving VIM items.
Resolve any questions on invoices and purchase orders.
Design reports and database in Access.
Design forms in Excel and Word.
Coordinate lunches for the department.
Order and maintain office supplies.
Perform other services and assistance as required.
Perform duties in a manner that protects personal safety as well as the safety of all personnel on site.
Whenever appropriate, promptly report Safety, Health or Environmental incidents or issues to management so the situation can be corrected.
Attend Monthly Safety meetings to help prevent off-site and job accidents.