Clerk Medical Records - Float

Sutter Health•Castro Valley, CA

22h•Onsite

About The Position

This position is for a Medical Records Clerk who will float between locations. The role involves receiving and processing requests for medical record copies in compliance with state and federal law. Key duties include preparing, scanning, indexing, and performing quality assurance on patient documents for the electronic health record. The clerk will also analyze records for incomplete or missing deficiencies according to medical staff bylaws, locate and track legacy records, and coordinate the merging of medical records across various systems and physical charts, ensuring accuracy and adherence to policies and procedures.

Requirements

HS Diploma or General Education Diploma (GED)
2 years recent relevant experience
Knowledge of The Joint Commission (TJC) standards, California Medical Information Act (CMIA), Centers for Medicare and Medicaid Conditions of Participation (COP), Title 22, AAAHC (ASC), IMQ, and other state and federal laws as appropriate
Knowledge of changes in laws relating to release of information by regular attendance of Regional, State and National seminars
Basic knowledge of anatomy and physiology
Familiarity with HIM within the Revenue Cycle
General knowledge of all areas related to Document Imaging/Forms Management and how they interrelate
Ability to communicate ideas both verbally and in writing to influence others using one-on-one contact and group discussions

Responsibilities

Receives and processes requests for medical record copies within appropriate timeframes according to state and federal law
Prepares, scans, indexes, and performs quality assurance on patient documents entered into the electronic health record
Analyzes records for incomplete or missing deficiencies in accordance with medical staff bylaws
Locates and tracks legacy records
Coordinates merges of medical records across systems and physical charts, ensuring completeness and accuracy, following all policies and procedures