Clerk III - Guest Services

University of Iowa•Iowa City, IA

14h

About The Position

Iowa Health Care Department of Guest Services is seeking a 100%25 Clerk III to cover multiple areas including 5 Information Desk locations. Hours to be scheduled between 8:45 AM - 5:15 PM Monday-Friday, w/ additional weekdays, and rotating holidays. Additional hours as needed. Under general supervision and demonstrating exceptional customer service, welcomes and greets patients and guests to UI Health Care at one of several Information Desks. Provides directions and information on hospital services and amenities on the telephone and in person in compliance with hospital policies. Conducts same as cash transactions and implements service recovery as necessary. This position will be primarily focused in the Patient Discharge Lounge. The Patient Discharge Lounge was created to help address bed capacity within the hospital. The goal of the lounge is to provide a safe, comfortable, and convenient place for discharged patients to wait for their ride. The lounge helps with timely discharges from adult inpatient units. This clerk will work closely with Nursing as well as other Guest Services staff members to provide a smooth and efficient transition home for our inpatients. Additionally, this position also includes the curation of our Lost and Found program here in the hospital.

Requirements

Any combination of related clerical office experience, related undergraduate education, and/or post high school clerical training that is the equivalent to two years of full-time employment.
Public contact/customer service

Nice To Haves

Cash Handling
Ability to demonstrate exceptional service excellence with every patient and guest in a fast-paced environment.
Must have good communication, attention to detail, and multi-tasking skills.
Must be able to demonstrate professional presence.
Skill in using computer software and operating basic office equipment.
Must be able to remain in a stationary position for periods of time.

Responsibilities

Provide excellent customer service to patients, families, guests, and staff, maintaining a positive and professional attitude at all times.
Utilizing excellent communication skills, provide information, directions, and assistance for patients and guests on the telephone and in person.
Provide service recovery when needed, assessing the situation, and ensuring service excellence initiatives are met.
Answer phone calls and provide appropriate responses, following customer service standards. Make and transfer phone calls to appropriate parties when necessary.
Respect dignity and privacy of all patients and guests, carefully observing privacy encounter directives.
Maintain confidentiality in accordance with UI Health Care and HIPAA guidelines
Provide wheelchair assistance when needed, promoting safety. Arrange patient and guest transport requests via the transport module in Epic.
Accurately coordinate deliveries to the desk, logging items and contacting appropriate departments in a timely manner, following proper protocols.
Maintain, record, and monitor Lost and Found items, utilizing the databases. Field inquiries, research items, and contact owners.
Comply with UI Health Care and Guest Services cash handling policies and procedures.
Provide information on all parking options.
Process valet transactions utilizing the CVPS electronic valet system and appropriate cash register functions.