Clerk II

About the position

Performs routine (journey-level) clerical work in areas such as bookkeeping, inventory control, statistics, employment, human resources, and purchasing; Work involves compiling and tabulating data, checking documents for accuracy, transporting documents, and maintaining files; Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

Responsibilities

• Produces and proofs correspondence, reports, purchase orders, summaries, manuals, vouchers, records, and other related forms.
• Answers inquiries regarding policies and procedures, assists the public and staff in filling out forms, and provides information to the public by mail or phone.
• Posts information to agency records and modifies forms or records.
• Assembles, organizes, and tabulates data and performs arithmetical computations; may prepare charts, graphs, and tables.
• Files and maintains forms, records, and reports.
• Opens and distributes incoming mail and prepares mail-outs.
• Performs data entry and retrieval.
• May receive shipments and supplies, inspect for damage, and check for correct quality and quantity.
• May maintain office schedules and appointments and provide notification of appointments.
• May perform back-up receptionist or telephone switchboard duties.
• May receive, maintain accountability for, and forward payments to the appropriate agency staff.
• May assist in balancing accounts by running tapes and proofreading.
• May prepare summaries of balances and cost information and formulate other reports as required.
• May administer employment tests.
• May arrange the scheduling, transfer, and display of surplus property.
• May receive and count cash.
• Performs related work as assigned.

Requirements

• Graduation from a high school or equivalent (GED).
• One (1) year of experience in clerical work.
• Must have a current valid Texas motor vehicle operator's license.
• Must be able to be insured by the County's insurance carrier.

Nice-to-haves

• Knowledge of business or program terminology, methods, and procedures.
• Knowledge of office procedures.
• Knowledge of spelling, punctuation, grammar, and arithmetic.
• Skill in using a personal computer and office equipment; MS Word and Excel.
• Ability to prepare and maintain detailed records, files, and reports.
• Ability to type accurately at a speed consistent with work requirements.
• Ability to transfer stock from one location to another.