Clerk II (Payroll) - Treasurer - 2

Brazos County Career Site

121d

About The Position

The position involves receiving money coming into the county, recording transactions, and making receipts. The employee will prepare reports, process vendor information, and ensure that vendors are paid in a timely manner. Additionally, the role includes assisting the payroll manager in processing biweekly payroll, maintaining Hotel Occupancy records, Bail Bond Surety Coupons records, and inventory of departmental office supplies.

Requirements

• High school graduation or its equivalent.
• At least two years of experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

Responsibilities

• Receives and processes payment authorizations and purchase orders, including date stamping all documents, issuing vendor numbers, scanning originals and copies of the documents, and entering data into the computer.
• Checks the data entries of other Accounts Payable Clerks to verify that vendor information is accurate in the computer system.
• Posts payments on computer system, and prints, stuffs, and mails vendor checks.
• Prepares and runs various reports related to accounts payable transactions.
• Matches remittance information to vendor checks.
• Performs various accounts receivable functions, including accepting payments from county departments and the public, issuing receipts, and preparing and making daily deposits.
• Makes copies of checks received, and maintains records.
• Maintains and updates database of vendor records.
• Researches vendor & department questions about payment history.
• Verifies and processes 1099s and other tax information.
• Record Management.
• Assists Payroll Manager in all aspects related to processing biweekly payroll such as verifying timesheets are entered properly, ensuring employees are compensated correctly, resolving any payroll discrepancies, and assisting employees to enter information into Oracle.
• Maintains records of all Hotel and Short Term Rental Hotel Occupancy Taxes.
• Works with Sheriff’s Office to track Bail Bond Surety Coupons used and refunded for State Reporting.
• Processes mail.
• Makes sure CD’s for collateral from Bail Bondsmen are made out correctly and processes paperwork for Auditors to update collateral in system.
• Maintains inventory of office supplies, including generating requisitions and purchase orders, verifying receipt of ordered goods, and finalizing purchase order for vendor payment.
• Maintains Unclaimed Funds.
• Answers the telephone as needed, provides information, and takes messages.

What This Job Offers

• Education Level: High school or GED
• Number of Employees: 501-1,000 employees