Clerical Assistant

City of South Gate (CA)-posted 11 months ago
South Gate, CA
Executive, Legislative, and Other General Government Support
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Under general supervision, the Clerical Assistant will assist the assigned department by performing general and varied clerical duties. This classification supports the City of South Gate clerical needs of the assigned department. Works under the direct supervision of a higher-level administrative staff and does not supervise.

  • Perform general and varied clerical support duties such as filing, typing and record maintenance.
  • Receive, sort, and distribute incoming mail; operate a copy machine to duplicate information; package and distribute completed copies; deliver and transport mail, reports, and other materials to other departments.
  • Locate materials and information in records and files as required to perform receptionist duties for an assigned office or department; provide basic information and directions; refer calls and visitors to appropriate personnel.
  • Operate a computer and certain software programs in support of departmental duties and objectives.
  • Perform related duties as assigned.
  • Graduation from high school or equivalent is required.
  • Two (2) years of experience in basic clerical work is required.
  • Possession of a valid California Class C Driver's License and a satisfactory driving record is desired at time of appointment and throughout employment in this position.
  • Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary.
  • Knowledge of modern office practices, procedures and equipment.
  • Knowledge of telephone techniques and etiquette.
  • Knowledge of City policies and procedures.
  • Knowledge of general office, mail processing, and customer service procedures and methods.
  • Knowledge of record keeping and file maintenance.
  • Skill in the operation of a variety of office equipment, including computer.
  • Ability to type 30 words per minute net.
  • Ability to operate basic office equipment, personal computer utilizing standard software.
  • Ability to follow oral and written directions.
  • Ability to perform a variety of clerical work.
  • Ability to establish and maintain effective relationships with others.
  • Ability to maintain confidential files.
  • Ability to interpret and explain laws and regulations.
  • Ability to deal courteously and tactfully with the public.
  • Ability to fluently speak, read, and write in Spanish is highly desirable.
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