Clerical Assistant

The Hartford•Hunt Valley, MD

3d•$46,222 - $69,333•Onsite

About The Position

We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future. Clerical Assistant The Clerical Assistant position is a full-time, in-office role supporting multiple attorneys in a fast‑paced law office. This role is primarily responsible for providing administrative support to both Attorneys and Legal Assistants. The Clerical Assistant also serves as the office receptionist and is expected to communicate professionally with attorneys, administrative assistants, clients, business partners, courts, vendors, and opposing counsel in litigation matters. The ideal candidate will thrive in a high‑volume, paperless environment that is dynamic and rewarding. Work Arrangements This is a full-time, in-office position, requiring onsite presence five days per week at our Hunt Valley, MD office.

Requirements

Proficiency with Microsoft Office Suite, specifically Outlook, Word, and Excel
Ability to manage multiple projects using strong time management skills and independent judgment in a high‑volume environment
Demonstrated efficiency, productivity, attention to detail, and strong organizational skills
Ability to work under strict deadlines, manage shifting priorities, and set appropriate priorities
Proven ability to handle confidential and sensitive information with professionalism and diplomacy in written and verbal communications

Nice To Haves

Prior legal experience and basic knowledge of legal terminology and calendar management are a plus

Responsibilities

Utilize and maintain office equipment; manage electronic files and work with large volumes of documents
Make copies and perform other administrative duties as assigned
Sort, open, stamp, scan, and associate incoming mail and faxes with electronic files; manage the mail receiving area
Process outgoing mail using appropriate equipment and maintain electronic postage printing
Prepare and assemble document packages, including scanning evidence
Assist with overflow work as needed, including locating, pulling, and distributing file materials and information
Maintain office files and complete printing and copying requests
Support subpoena entry processes and medical records requests
Calendar court appearances and related events; ensure proper use of form letters and templates
Communicate effectively and respond to attorney and legal assistant requests